Senior Payroll Specialist

The Senior Payroll Specialist

Click the link to Senior Payroll Specialist. Please apply directly to our agency webpage.  For more information, contact the Recruiter at: HumanResources.Recruitment@asdb.az.gov  

 Location: Tucson / Phoenix AZ
  Employee Status: Permanent
  Hours Per Week:  40
  Work Calendar:   12-Month
  Pay Rate:   $20.1370 - $25.7254       

Overview:
The Senior Payroll Specialist is the second level of a two-level Payroll Specialist series.  

The incumbent serves as back-up for the Accounting Manager to perform the functions of AZ360 maintenance and the direction of payroll staff. Has authorization of all internal and GAO critical functions, including the approval of manual warrants when the Payroll Manager is out of the office. 

Position acts as a resource for payroll questions, reports, and concerns from management and staff by researching and interpreting a variety of general and complex information through ASDB, SAAM, GAO, FLSA Federal, state statute policy, and procedures.  Reviews, analyzes, verifies, and monitors payroll documents, reports, and entries for accuracy; makes necessary adjustments or corrections through established payroll/policy procedures.  

Helps develop, maintain, bi-weekly spreadsheets, calendars and audits deferred pay (Spread Pay) for 10-month staff.  Maintain, update, review payroll records, and verify staff member HR data entry, tax exemptions, ASRS status, transfers, and resignations/terminations. Employee is responsible for auditing and correcting leave plans and deferred pay (Spread pay). Creates and monitors electronic and physical files.  Responsible for effectively communicating payroll processes, changes interpreting payroll data.

This position is responsible for providing effective customer service for all internal and external customers, as well as communicating effectively with team members within the Payroll, Finance, and Human Resources Departments.  Helps review staff members' and supervisors' ETE entries for timeliness and accuracy, and provides technical support during the pay period ending.  Provides assistance, support, and training to Payroll/Travel Specialists and employees.

Employee creates payroll reports, audits errors, observes trends, suggests new payroll strategies, supports the budget team, the grants team, and Medicaid. Assures the quality control of all payroll transactions, paychecks, payroll accounting, and leave balance accrual, RASL and ASRS. Attend State and agency trainings.
Position will be responsible for some or all of the listed duties and/or additional duties that occur from time to time.

TRAINING AND EXPERIENCE

Associate's degree or vocational training in a related field
Previous payroll work-related skill, knowledge, or experience
Administrative and clerical procedures: word processing, filing and record keeping, designing forms, Excel, and experience in data entry and MS Office skills.  
Governmental economic and accounting principles and practices.
Analysis and reporting of financial data.
Auditing of records
Record retention
Payroll legal codes, state and federal regulations, agency policy, and rules. 
Finance accounting function and budgeting process.
Customer services. 

LICENSING/CERTIFICATION REQUIREMENTS

Must be able to pass FBI and State background checks
Defensive Driver Training Program to be completed by all agency personnel who drive on State business

KNOWLEDGE OF

Administrative and clerical procedures and systems, such as word processing, managing files and records, designing forms, and other office procedures and terminology.
Governmental economic and accounting principles and practices, and the analysis and reporting of financial data.
Structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Complex arithmetic, algebra, statistics, and their applications.
Business and strategic planning, resource allocation, production methods, and coordination of people and resources.
Payroll legal codes, state and federal regulations, agency policy and rules, 
Finance accounting function and budgeting process.
Principles and processes for providing customer services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Design techniques, tools, and principles involved in the production of presentation materials, forms, and software usage

DEMONSTRATED SKILLS AN