Executive Assistant and Office Manager - Hybrid Tempe - 3+ yrs C-Level Assistant Exp

Company Description

As a leading healthcare education organization, Unitek Learning’s family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment.

Job Description

The Executive Assistant to the Chief Executive Officer (CEO)/Chief Financial Officer (CFO)/Chief Transformation Officer (CTO) is a highly motivated and resourceful individual to directly support the Corporate Administration needs of the Executive Members.

• Extensive Calendar Management for CEO, CFO, and CTO.
• Travel management: planning, booking, itinerary preparation for multi-site visits.
• Prepare PowerPoint presentations and formal reports for corporate meetings.
• Coordinate, attend, and support committee meetings, track agenda topics and action items, follow up on action items, prepare and distribute detailed agenda & meeting minutes.
• Professional written correspondence; including editing and proofreading and oral communication.
• Contact Management: answer/return phone calls and emails on behalf of CEO.
• Expense report preparation for executive members; review/process expense reports and travel authorizations from nursing leadership.
• Research issues and topics.
• Report Generation; prepare and submit a variety of weekly, monthly, quarterly and annual reports.
• Coordinate requests involving multiple departments.
• Exercise discretion at all times.
• Maintain professionalism when dealing with highly sensitive confidential matters.
• Manage Tempe office space.
• Other duties as assigned.

*Please note this position is hybrid at our Tempe, AZ office

Qualifications

• Minimum of High School Diploma with 3+ years of administrative support experience to senior management and/or C-Level executives in a corporate or educational setting.
• Minimum 3 years of calendar management experience.
• Minimum 1 year of travel management experience.
• Advanced Microsoft Office Skills (Word, Excel, PPT, Outlook, Teams) and Adobe Acrobat.
• Must have Attention to Detail.
• Demonstrated ability to effectively prioritize and manage multiple tasks simultaneously in fast-paced environment, able to remain focused and shift priorities as needed.
• Highly adept at computer-based resources.
• Previous experience demonstrated the ability to actively learn, listen, and take on a multitude of tasks with a positive attitude.
• Excellent skills in oral, written, interpersonal communications.
• Teamwork style emphasizes collaboration, teamwork, and facilitation.
• Able to stay calm, focused, organized.
• Demonstrated ability to prioritize, anticipate, and stay proactive.
• Caring and positive attitude.

Additional Information

We Offer:

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year.  Increasing based on years of service with company
• 12 paid Holidays and 2 Floating Holiday
• 401K with a Company Match
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on program