Catering Coordinator

 Salary: $25 - $29 Per Hour

Other Forms of Compensation:  

Pay Grade: 4 

 

Wolfgang Puck Catering is committed to recruiting individuals who express an interest in and passion for hospitality-driven experiences; who come from diverse backgrounds, are open-minded and curious about our clients and guests; and, most of all, who possess a welcoming smile and spirit.  Our ultimate goal is to develop mentoring and career building opportunities through a talent pipeline that allows us to promote from within. 

 

"The most important thing in life, whatever you do, has to be passion." Wolfgang Puck

 

Success on our team starts with our culture:

• We have Wolfgang’s PASSION for our business, our product, and our people / guests / clients.
• A FLEXIBLE MINDSET is key; we are strategic business partners who wear multiple hats.  
• Our services require a CONCIERGE mentality, a bias to action with humble hospitality.
• We are out-of-the-box PROBLEM SOLVERS, who look around corners so our clients and guests don’t have to.  
• We curate company and partner resources to bring our client’s vision to life.  We seek to cultivate the next generation of talent, purveyors and partnerships.
• We bring an entrepreneurial approach to deliver results for our clients (you might call this scrappy).   
• Collaboration and openness to innovative business tools, new ways of thinking and ability to partner across departments are essential to create optimal business solutions.

 

“I can have the best food, but if we don’t have good people, it won’t get you very far.”

Job Summary

Are you passionate about event coordination and driven to deliver exceptional service? Join our team at Wolfgang Puck Catering, where you'll thrive as a Catering Coordinator at the University of Arizona. Collaborate closely with our Catering Manager to orchestrate and execute a variety of functions, ensuring seamless experiences for our clients and guests. Your attention to detail will shine as you assist with the billing process for all events, ensuring accuracy and efficiency every step of the way. If you're ready to play a pivotal role in creating unforgettable moments and supporting our commitment to excellence in catering, apply now to join our dynamic team at Wolfgang Puck Catering, where every event is an opportunity to make a lasting impression.

 

As a Catering Coordinator, you will hold duties related to sales/marketing, administration, and coordination for on and off premise catering events.  The position entails a need for excellent attention to detail and communication skills; ability to multi-task on a variety of projects simultaneously, accurate distribution of pertinent information both internally to all departments as well as to clients and related vendors. 

 

Essential Duties and Responsibilities:

• Inputs and maintains all reserve data for all events including inquiries, tentative and definite. Details function sheets with equipment needs and rental orders.
• Creates captain’s packets for each event including staff sheets, equipment pulls, beverage pulls, signage, expo sheets, etc. as needed and assures that captains are in receipt of packet.
• Creates buffet signage and printed menus as required for each event.
• Assembles and performs upkeep of organized event files including all correspondence, orders, invoices, payments, proposals, function sheets, etc.
• Processes certificate of insurance requests.
• Intakes inquiries including all pertinent event information client contact, date, time, format, number of guests, location, etc.
• Prepares proposals for events and submits staff requisitions.
• Supports sales initiatives through research, marketing interface, communications and sourcing
• Works with marketing department on materials and promotions.
• Assists with client walkthroughs of venue spaces and provides on-site sales representation at events as scheduled.
• Receives and processes all deposits.
• Reviews reserve financial entry to assure accurately forecasted and communicates with accounting on any needs, clarification, etc.
• Prepares final event invoicing and expense reports on a monthly basis.
• Assists in scheduling meetings, appointments, travel, etc.
• Performs other duties as assigned.

 

Qualifications: 

• Experience in dining, catering and/or events.
• Experience in restaurants, hotels, corporate dining, education, military, health care, and/or related food service operations.
• Must be able to work a flexible schedule as the business demands.
• Excellent communication, customer service, and organization skills.
• Profic