DEPT OF REVENUE

Funding Arizona’s future through excellence in innovation, exceptional customer service and public servant-led continuous improvement.

All Arizona State employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government. Our goal is for every ADOR team member to reflect on individual and team performance, reduce waste, and commit to continuous improvement with sustainable progress. Through AMS, every ADOR team member seeks to understand customer needs, identify problems, improve processes, and measure results.

 

Job Location:

Address: 1600 W Monroe St

Phoenix, AZ 85007

                                               

Posting Details:

Salary: $44,000/yr  ( $21.15/hr )

Grade: 19

Closing Date: Until is filled 

Job Summary:

The Accounts Receivable Specialist 3 performs various accounts receivable responsibilities for the Financial Services Unit, as assigned. This role is responsible for performing accounting duties, ensuring the proper classification, payment, receipt, recording, and reporting of financial transactions in accordance with established governmental and generally accepted accounting principles, the State of Arizona Accounting Manual, General Accounting Office Technical Bulletins, and agency policies.

Supervision:
This position does not have direct reports.

This position may be available for remote work within Arizona (onsite 50 % of the time).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Receivable Processing

• Ensures all accounts receivable funds are properly classified, recorded, reported, distributed, paid, and/or reconciled, as assigned.
• Analyzes, interprets, and evaluates tax accounting and financial accounting/reporting systems, procedures, policies, and methods to ensure compliance, as assigned.
• Examines and verifies fiscal transactions such as billing invoices, accounts receivable documents, and other applicable documents, as assigned.
• Performs mathematical calculations to complete accounts receivable transactions, reports, documents, and claims, as assigned.
• Assists in tax payer refund processing to ensure refunds are issued timely and accurately.
• Processes returned warrant mail and related address updates, as well as warrant cancellation and stop payment requests.

Service Delivery

• Assists both internal and external customers on sensitive payment, authorizations or reconciliation issues via email, phone or in person, as assigned.
• Assists agency cross functional team members by researching taxpayer payment and related questions, as assigned.

Administrative

• Maintains, organizes, and files agency financial records and reports.
• Prepares detailed reports summarizing financial transactions.

Agency/Department Compliance & Continuous Improvement

• Remains current on all laws, regulations, policies, and best practices related to accounting and taxation through regular engagement in activities such as: self-directed research, conferring with other practitioners and technical experts; subscriptions to regulatory/legal/industry newsletters and briefs; membership industry associations and attendance at meetings/events; and or participation in training and others continuing education opportunities.
• Actively contributes to team and individual effectiveness through the following: -
  • Attends staff meetings and huddles of work unit or district; and may cascade and track information as indicated
  • Completes all required training in a timely manner.
  • Participates in assigned work teams as appropriate.
  • May complete periodic metrics, proj