Global Procurement Executive Assistant

Every great story has a new beginning, and yours starts here.

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role

Assist the Global Procurement group by providing general administrative support including maintaining contact lists, calendar management, scheduling meetings, booking conference rooms (including food & beverage service), visitor access and management, preparation of correspondence, maintaining department documents, and assist with travel arrangements & expense reports.  Receive, sort, and appropriately manage all incoming mail.  Manage department invoices/expenses, maintain files/reports for monthly reconciliation, and follow up with internal WBD teams or vendors as needed.  Support Procurement projects and initiatives as needed.

Your Role Accountabilities

• Provide administrative support to the VP, Content Supply Chain Procurement and additional Procurement VPs as needed 

• Responsibilities include general department support, corresponding with office services for office/building requests, preparation of correspondence, travel arrangements, presentations, expense reports, supply orders, file maintenance, scanning, answering calls/emails, receiving visitors, etc.

• Scheduling and calendar management, including scheduling virtual meetings in multiple time zones, independently or as directed

• Arrange and attend department meetings, coordinate meeting agendas, take minutes, distribute meeting minutes and follow-ups

• Retrieve, sort, and process all incoming and outgoing mail for the department in the Burbank location

• Responsible for department budget invoices as necessary – process and track invoices for Procurement, specific to the Burbank location.  Collaborate with internal partners to ensure prompt payment

• Create necessary purchase orders according to the approved budget and as needed for the Procurement department in Burbank

• Support Procurement project activities, including contract management and upload into contract database, preparation of team project reports for status review, requesting vendor credit risk reports, etc.

• Perform other related duties and/or special projects as assigned

Qualifications & Experience

• Minimum of 3 years as a corporate administrative assistant or equivalent

• Experience working in a hybrid work environment supporting multiple locations

• Proficient with Microsoft Suite of products and Zoom video conferencing

• Active listening skills; ability to take direction and complete tasks accurately, efficiently, and with little supervision

• Must be tactful with personnel at all levels of company and demonstrates high-level of professionalism, accountability, and confidentiality

• Strong verbal and written communication skills. Ability to coordinate communications externally and internally across multiple departments and at all levels

• Ability to multi-task effectively and efficiently and prioritize various requests and projects appropriately in a fast-paced environment

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/  along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

The Legal Bits…

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery’s total compensation package for employees. Pay Range: $47,466.0