STAFF ASSISTANT - 64037425

Requisition No: 848851 

Agency: Department of Health

Working Title: STAFF ASSISTANT - 64037425

 Pay Plan: Career Service

Position Number: 64037425 

Salary:  $33,760.00 

Posting Closing Date: 03/18/2025 

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF HEALTH - OPEN COMPETITIVE OPPORTUNITY

(ANTICIPATED VACANCY)

 

This is a responsible, technically varied, and complex position providing clerical and health support services and assistance to clients served through the Children’s Multidisciplinary Assessment Team (CMAT) program within a specific area.

 

Your Specific Responsibilities:

 

Implementation

 

Collaborates regularly with program staff and management to develop seamless support processes for effective delivery of program services.

 

Prepares and sends all requested correspondence and documents including, but not limited to, consents, shelter orders, closure letters, medical and psychosocial records, care plans, etc. as directed for all new referrals and existing program clients.

 

Reviews all incoming correspondence, notifying specialty team of receipt and tasks to follow up. Follows up on requested correspondence and needed documents.

 

Sorts, scans, uploads, indexes, and files all client and program related documents and records received into appropriate files, including electronic systems, timely and per policy. Initiates and maintains client records according to policy. Maintains electronic and paper records in an orderly fashion.

 

Organizes needed client information for CMAT staffing to include a sign in sheet, assessment information, Level of Care (LOC) tool and any other required or needed documents. Prepares and mails post staffing summaries to required recipients within establish timeframe, ensuring confidentiality. Prepares and sends appeal notification, for fee-for-service and model waiver clients, within required timeframes of CMAT staffing.

 

Assembles new MFC administrative records as needed. Assists staff in the preparation and maintenance of administrative records. Assembles new in-home MFC records as required. Assists staff in the preparation and maintenance of records, including thinning appropriately.

 

Prepares MFC and CMAT records for closure as directed and per policy. Redacts and processes all records for children who are adopted, per policy.

 

Maintains CMAT staffing schedule as requested. Schedules virtual meetings or physical conference rooms as needed for CMAT staffings and team meetings.

 

Maintains MFC schedules as requested. Schedules virtual or phone conferencing meetings or physical conference rooms as needed for MFC monthly staffings, parent pre-service or service trainings and any needed program meeting or home visit as requested.

 

Schedules and monitors CMAT or MFC appointments as requested.

 

Monitors electronic systems monthly to review Medicaid Managed Medical Assistance (MMA) plan assignment for each CMAT or MFC client assigned to and notifies staff of any upcoming changes. Coordinates new MMA plan representative into staffing scheduling and invitations.

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