Operations Analyst

Background   Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.   UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The Independent Evaluation Office (IEO) works to enhance the development effectiveness of UNDP. IEO’s work is guided by the UNDP Evaluation Policy and the Norms and Standards of the United Nations Evaluation Group (UNEG). The IEO contributes to UNDP’s organizational accountability and learning by conducting strategic, independent evaluations and setting standards and guidelines on evaluation for the organization. 

The IEO has five Workstreams: Country Programme Evaluation, Corporate and Thematic Evaluation, Capacity Development and Decentralized Evaluation, Knowledge and Data Management and Operations and has started the regionalization of its operations in 2023. The IEO has fiduciary responsibilities for the UN Evaluation Group Secretariat operations.

Position Purpose

Under the guidance and supervision of the Chief of Section, Operations, the Operations Analyst provides functional support to IEO operational processes including general administration, and human resources and supporting procurement and finances. The Operations Analyst promotes a client-focused, quality and results-oriented in the Unit. 

The Operations Analyst will temporarily lead the Operations Team, when required by the Chief of Section, Operations. working in close collaboration with them as well as, liaising with programme and projects’ staff in the IEO and UNDP HQs staff for resolving operational-related issues and information exchange.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams to enhance and enable horizontal collaboration.

Duties and Responsibilities

Ensures implementation of operational strategies, and adapts processes and procedures focusing on achievement of the following results: 

• Full compliance of operational activities, such as procurement and human resources processes and financial recording/reporting system with UN/UNDP rules, regulations, policies and strategies.
• Implementation of the IEO Directorate approved internal control framework, including a proper design, and functioning of the financial resources management system. 
• IEO regional sub-offices finance and procurement business processes mapping and needed adjustments of the internal Standard Operating Procedures (SOP) to reflect processes outside HQ. 
• Leading IEO SOP periodic update to reflect Management Team-approved adjustments to the operational strategies. 
• Coordination of the IEO Operational Team, working together with the Chief of Section, Operations to secure backups, adequate workload balance across the Team and fluid coordination between operational functions. 
• Contribution and implementation of cost-saving and cost-recovery strategies. Supervision of Assets and Inventory maintenance and reporting.
• Assist the Chief of Section, Operation, in creating and implementing the IEO Business Continuity Plan and annual exercise, as well as the fire warden system. 

Ensures effective and accurate resources management and oversight, focusing on achievement of the following results: 

• Continuous analysis and monitoring of the financial situation, including forecasts for all section projects in HQ and regional offices. 
• Financial analysis and oversight for all resources managed by each section and provision of high-quality professional advice to the IEO management. 
• Proper planning, expenditure tracking, and audit of the IEO allocated financial resources, including cost recovery income, in accordance with UNDP rules and regulations. 
• Financial analysis of the UN Evaluation Group expenditures, monitoring the quarterly charge of the Ge