Administration - Accounting Manager

Overview

WHO WE ARE: We are more than a nonprofit organization. We are a ministry of service that includes nearly 400 paid, professional employees dedicated to helping those in need to rebuild their lives and reach their full potential. Founded locally in 1911, the Northern California & Northern Nevada affiliate of Volunteers of America (VOA-NCNN) is one of the largest providers of social services in the region, operating more than 40 programs including housing, employment services, substance abuse, and recovery services to families, individuals, veterans, seniors, and youth. In fact, VOA-NCNN provides shelter or housing to over 3,500 men, women, and children every night.

 

OUR MISSION: To change individual lives, instill hope, increase self-worth and facilitate independence through quality housing, employment, and related supportive services. Volunteers of America Northern California & Northern Nevada inspires self-sufficiency, dignity, and hope by providing critical health and human services to thousands of vulnerable individuals and families across Northern California & Northern Nevada.

 

PROGRAM AND LOCATION: VOA, a Certified Great Place to Work, is recruiting for an Accounting Manager position for VOA-NCNN. Full-time employees (working 30 or more hours a week) are eligible for a benefits package that includes paid holidays, vacation, sick pay, health, dental, vision, life, and short-term disability insurance coverage.

 

Responsibilities

POSITION SUMMARY:

The Accounting Manager is responsible for accounts payables, accounts receivables, payroll processing, and other assigned accounting functions as needed.  All work is completed in an accurate, timely, and professional manner in compliance with accounting regulations and department standards. Work is also performed in a cost effective and service-oriented manner as it relates to established organizational standards. Objectives include supportive interaction with program directors, staff, and outside service/product providers.

 

OBJECTIVES/ACTIVITIES:

A. Supervisory1. Recruit, supervise, and train Payroll, AR, AP, Revenue Accounting positions2. Review and approve timecards, time off requests, schedules 3. Conduct performance reviews and provide mentoring4. Organize/plan departmental events (team building, birthdays, etc.)

 

B. Payroll1. Assist with technical issues for all payroll system related issues2. Review payroll for accuracy3. Ensure payroll is fully funded

 

C. Accounts Receivable1. Review data entry and all receipts entered2. Work with AR Accountant on collections

 

D. Accounts Payable1. Review data entry and all payments prepared for processing2. Review credit card statements and receipts

 

E. Revenue1. Review/approve all contract billing invoices2. Meet with programs regarding contract budget spending3. Manage contract revenue tracking spreadsheet

 

F. Banking

1. Manage positive pay and exceptions 2. Manage agency credit cards (new users, limits, replacements, etc.)

 

G. General Ledger1. Work with Senior Staff Accountant on posting errors and reclasses2. General ledger analysis and statistics

 H. Reporting & Support1. Ensure all internal reporting deliverables are met and documented on the server2. Assist in monitoring visit requests3. Provide 990 data support4. Serve as backup for Payroll, Receivables, Payables, Revenue Accountants as needed5. Document and report all concerns and/or infractions that can impact the program security.6. Provide audit support as necessary and requested by Controller

 

I. Other1. Secure approval for exceptions to standard policy 2. Notify management of potential workflow problems and resource needs necessary to attain performance standards 3. Communicate with on-site staff, Program Directors, employees, and product/service providers as required 4. Comprehend and adhere to ethical standards, program philosophy guidelines, and confidentiality laws as well as employee handbook 5. Assist with the training of temporary agency staff for accounting needs 6. Assist in maintaining/updating computerized accounting system 7. Continually learn and enhance technical and interpersonal skills 8. Participate in both internal and external training as needed for growth and development.9. Other Duties as Assigned

 

Qualifications

EQUIVALENT EDUCATION AND EXPERIENCE:

This position requires bachelor’s degree in accounting with at least five years accounting experience. One to three years of supervisor experience desired.  Must have demonstr