Recruitment Coordinator, School of Civic Leadership

Job Posting Title:

Recruitment Coordinator, School of Civic Leadership

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Hiring Department:

School of Civic Leadership

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

Established in 2023 as UT Austin’s newest college, the School of Civic Leadership is a community of scholars and students dedicated to studying the foundational ideas and institutions of a free society, with the goal of advancing human flourishing. We value independent thought, civil discourse, reasoned deliberation, and intellectual curiosity as we prepare to meet the challenges of the present and sustain the blessings of liberty for future generations.

Upholding the University’s motto—Disciplina Praesidium Civitatis, “Education is the guardian genius of democracy”—we advance The University of Texas at Austin’s mission to achieve excellence in education, research, and public service.

The University of Texas at Austin provides an outstanding benefits package to staff, including: 

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) 
• Vision, dental, life, and disability insurance options 
• Paid vacation, sick leave, and holidays 
• Teachers Retirement System of Texas (a defined benefit retirement plan) 
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b) 
• Flexible spending account options for medical and childcare expenses 
• Training and conference opportunities 
• Tuition assistance 
• Athletic ticket discounts 
• Access to UT Austin's libraries and museums 
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card 

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards 

Purpose

The purpose of this role is to support the School of Civic Leadership’s undergraduate recruitment and engagement efforts by coordinating outreach initiatives, managing event logistics, and facilitating communication with prospective students, families, high schools, and campus partners. This position ensures recruitment and yield activities are executed efficiently and professionally, contributing to the school’s enrollment goals and the overall student experience from initial contact through matriculation.

Responsibilities

• Support the Assistant Director for Recruiting and Civic Education in the planning and execution of all recruitment and yield initiatives. Coordinate communication between high schools and the Admissions Office regarding upcoming visits, schedule campus and off-site recruitment activities, and confirm student and counselor availability. Represent the School at college fairs and high school events, including event setup, tabling, and direct engagement with prospective students and families.
• Maintain and update comprehensive recruitment contact lists across Texas and nationwide. Utilize tracking spreadsheets, Slate, and other CRM systems to ensure prospective students, counselors, and school partners receive appropriate communications, invitations to student-focused events, and informational materials. Collaborate with the Assistant Director of Recruitment to identify priority schools and key contacts for outreach.
• Provide logistical and operational support for all recruitment events, including coordinating communications, managing RSVP lists, preparing materials, overseeing event setup and breakdown, arranging catering, greeting attendees, and assisting with event flow. Engage with students and families during events to provide general program information and ensure a welcoming experience.
• Facilitate coordination and communication with campus partners, including the Admissions Office and other relevant departments, to ensure alignment on recruitment strategy, event participation, an