Administrative Assistant (TDH/AFRL)

Job Title: Administrative Assistant (TDH/AFRL)

Location: Arnold AFB, TN (On-Site)

Canvas is seeking an Admirative Assistant!

Duties:

• Provide direct administrative support to the AFRL/TDH organizations.
• Maintain positive and welcoming presence in the office, providing assistance in a professional manner at all times.
• Schedule meetings and appointments.
• Maintain adequate inventory of office supplies.
• Maintain meeting calendar(s).
• Prepare meeting minutes and other related/similar correspondence.
• Maintain email distribution lists, adding and deleting members as needed to maintain currency.
• Maintain local records in a secure manner.
• Process visitor requests via AEDC procedures.
• Assist in acquiring computer hardware and software via AEDC processes.
• Scan/print documents and/or make copies as requested.
• Conduct quality reviews of various documents prior to submittal.

Requirements:

• Master's degree in relevant discipline and 10+ years of experience. *Experience may be substituted for education with customer approval.
• Exceptional communication skills, both verbal and written.
• Strong interpersonal skills with ability to interface effectively with wide range of personality types.
• Proficiency with Microsoft Office products, in particular, Outlook, Word, Excel, and Power Point.
• Proficiency with PDF files, including creation, revision, and processing of all types of documentation using available features of the software, in particular, digital signature incorporation.
• Strong technical editing skills to facilitate detailed document reviews and incorporations of revisions to enhance quality, consistency, and readability.
• Familiarity with Teams including setting up calls and meetings, establishing channels, and adding/deleting members.
• Ability to learn AEDC systems and processes and become proficient in their use.
• Ability to multitask, handling a diverse set of assignments and completing them based on assigned priorities and established deadlines.
• 3+ years in an office setting, preferably with experience at a DoD installation desired.
• Desired skills:
  • Graphic design capabilities.
  • Financial management/cost accounting.
  • Records/file management.
  • Knowledge of project management basics.

Security Clearance: Must be able to obtain and maintain a Secret security clearance.

Other Essential Job Functions:

Candidate may be required to work other than normal duty hours, especially to respond to time-critical needs as they arise (e.g., after-hours workforce notifications).

About Us

Founded in 2007, Canvas connects a passion for going beyond the expected with the knowledge and expertise to deliver what our clients need now and in the future. Canvas has been recognized as a Great Place to Work Certified ™, Fortune Best Small Workplace ™, Fortune Best Workplace for Millennials ™ (2022), Best Place for Working Parents (2022 & 2023), HIRE Vets Gold Medallion Awardee (2021 & 2022), Best Places to Work Awardee, 2019 Government Contracting - Technology Business of the Year, and Woman-Owned Small Business of the Year (2018) by the Huntsville/Madison Chamber of Commerce.

Benefits of Working with Canvas

To reflect our company culture, Canvas offers an exciting array of benefits that makes up our employees' total rewards package. Those benefits may include:

• Competitive Wages*
• Medical, Rx, Dental & Vision Insurance
• Generous company-funded Basic Life Insurance
• Company-funded Short-Term & Long-Term Disability
• 11 Paid Federal Holidays
• Generous Paid Time Off (PTO)
• Dependent Care and Medical Flexible Spending Accounts
• 401(k) retirement plan with company match and 100% immediate vesting
• Tuition Reimbursement for ongoing training, continuing education, or advanced degree programs
• Robus