Administrative Programs Manager I

Job Posting Title

Administrative Programs Manager I

Agency

025 OKLAHOMA MILITARY DEPARTMENT

Supervisory Organization

Oklahoma Military Department

Job Posting End Date (Continuous if Blank)

March 19, 2025

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Benefits: This is a full-time state position that provides a percentage of matching contributions to employees’ retirement plans, 11 holidays, and a minimum of 15 days of annual and sick leave per year. The state also offers a comprehensive benefits package, including a benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Job Description

Basic Purpose

This position is responsible for managing and analyzing the Real Property Infrastructure of the Oklahoma Army National Guard. Data entry and management of Property Management Databases.  Archiving of documents supporting construction and financial costs of construction. Preparing documentation for Federal and State audit purposes.

Compensation: $58265.00

Typical Functions

• Conduct Real Property Inventory Inspections at OKARNG facilities to determine type, quantity and quality of physical infrastructure assets
• Prepare Real Property acceptance forms (DD 1354) based on coordination with Plans and Construction, Planning and programing, Resource Management, and Facility Maintenance Branches, as well as GIS data and constructions as-builds
• Manage and maintain PRIDE database, populating it with accurate Real Property data gained via GIS and Real Property Inventory Inspections to support the accurate reporting for sustainment dollar requirements
• Edit database attributes, and populate data into database tables for accurate and

• complete reporting of physical infrastructure assets

• Verifies and edits data in HQIIS database, to ensure National Guard Real Property

• and Army Real Property databases of record are in alignment

• Archive documentation on construction projects to include costs, into the Facility Information Folder to support auditing requirements, compile documents to support Federal and State Property audits
• Maintain master voucher registration for Real Property documents to assist in document tracking
• Perform annual occupancy studies to support cost share agreements between different interests within OKARNG
• Assist in gathering geospatial data to support the mission of the Oklahoma Army

• National Guard Directorate of Engineering

Level Descriptor

At this level employees are assigned responsibilities, which are limited in size or scope involving the direction, management, coordination, or implementation of various programs or functions within an agency. This may include professional level work with responsibility for an important component or function of a comprehensive or specialized operating program, providing services in a variety of management areas such as formulation of agency policies, budget preparation, physical plan operations, or personnel and fiscal management.

Knowledge, Skills, Abilities and Competencies

Familiarization, Interpretation and Understanding of Army Regulations pertaining to Real Property, Real Property Management and Construction and Facilities Maintenance; Developing and Implementing processes for managing documentation and workflow; Data entry skills and working with documents pertaining to construction payments;  Familiarity with MS Office suite of software as well as Adobe Acrobat; Communicate effectively both verbally and in writing and to establish and maintain effective, professional working relationships with others.

Education and Experience

Education and Experience requirements at this level consist of a bachelor’s degree or an equivalent combination of education and experience, substituting one year of professional experience for each year of the required education.

Special Requirements

 Physical Requirements:

• Able to work at a computer for long periods of time.

• Able to navigate rough terrain by walking and/or 4x4 vehicles, utility vehicles, and ATV’s
• Able lift/carry a minimum of 40 pounds
• Able to climb stairs and ladders

• Applicant must be able to work in extreme environmental conditions (over 95 d