Administrative Manager

Job Summary/Basic Function:
Teachers College, Columbia University, the nation's first and foremost graduate school of education, seeks a dynamic Administrative Manager to join the TC Academy team. TC Academy offers educational and corporate development programs that leverage TC's world-renowned faculty and thought leadership in health, education, leadership, and psychology, including professional development, pre-college programs, and executive education initiatives.

The Administrative Manager will serve as a key operational and strategic support partner, ensuring the smooth and efficient operation of TC Academy programs and services. This position requires a collaborative professional who can manage multiple projects simultaneously while maintaining the highest standards of service excellence that align with Teachers College's mission to create equity and opportunities.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

Project Management

• Plan, coordinate, and execute a rapidly growing portfolio of TC Academy programs and initiatives from conception to completion
• Develop and maintain project timelines, deliverables, and milestone tracking systems
• Collaborate with faculty, staff, and external partners to ensure successful program implementation
• Coordinate multi-modal program offerings including online, in-person, and hybrid formats
• Manage participant communications1-AQ1 `+
• Manage IACET accreditation process and annual reviews
• Prepare detailed project reports and performance metrics for leadership review

Event Planning and Coordination

• Plan and execute TC Academy events, including workshops, symposiums, and corporate training sessions
• Coordinate logistics for both on-campus and off-site events, including space management, catering, lodging, and technology needs
• Manage event registration, participant communications, and evaluation processes
• Develop and maintain relationships with vendors and external service providers
• Onsite support special events such as program kick-offs, graduations, networking receptions, and partner celebrations
• Ensure events align with TC Academy's brand standards and institutional policies
• Create and send out certificates of participation

Office Operations and Management

• Oversee daily administrative operations of the TC Academy office
• Manage office systems, databases, and information management protocols
• Coordinate communications between TC Academy and other college departments
• Maintain accurate records of program participants, completions, and certifications
• Support marketing and recruitment efforts through data management and outreach coordination
• Assist with space planning and resource allocation for TC Academy programs

Additional Responsibilities

• Serve as primary point of contact for program inquiries from prospective participants and corporate clients
• Support the development of new program offerings and partnerships
• Assist with compliance and accreditation requirements for professional development programs
• Contribute to strategic planning initiatives and operational improvements
• Provide administrative support to TC Academy leadership as needed
• Participate in professional development opportunities and institutional committees
• Assist in QA process for editing/proofreading marketing materials and user experience on our LMS

Supervisory Responsibilities
This position may include supervisory responsibilities for:

• Part-time administrative staff and student workers
• Program assistants and coordinators
• Temporary event staff and interns
• External contractors and vendors during program execution

Minimum Qualifications:

Education and Experience

• Bachelor's degree required
• 3-5 years of experience in administrative management, preferably in higher education, professional development, or related field
• Demonstrated experience in project management with multiple concurrent initiatives
• Experience with budget management and financial oversight
• Background in event planning and coordination

Skills and Competencies

• Excellent organizational and project management skills with attention to detail
• Strong communication skills, both written and verbal
• Proficiency in database management and information systems
• Experience with event planning and logistics coordination
• Financial management capabilities including budget development and mo