Executive Coordinator Hybrid (Boston, MA)

 

Work Your Magic with us! Start your next chapter and join EMD Serono.

 

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.  

 

United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.

 

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US. 

 

Your Role:

 

Reporting to the Head of Healthcare HR North America, the Executive Coordinator provides operational support to improve business performance and reinforce a highly engaging, collaborative culture across EMD Serono. The role helps set strategic priorities by tracking focus areas and success metrics, owns day-to-day project delivery, and drives operational process excellence. The Executive Coordinator advances the operational effectiveness of the Healthcare HR NA organization by providing executive-level support, ensuring consistent administrative processes, and oversees communication platforms for aligned messaging and internal engagement while acting as the voice and face of the department. The role also strengthens culture and capability through coordination of team meetings, onboarding, recognition programs, and acts as a trusted advisor and integrator to keep Healthcare HR aligned and informed. Additionally, the role supports the US Commercial organization on special projects, including support for the President’s office as well as assisting with the coordination of large meetings and events both on and offsite.

 

Key Tasks & Responsibilities:

Operational Support

• Works closely with the Head of Healthcare HR North America to set priorities, define success metrics, and improve performance.

• Supports high-profile, cross-functional projects; convenes stakeholders to drive decisions and delivery. handles confidential materials

• Provides project management support for the team ensuring timely and impactful execution and alignment.
• Supports people data analytics by collecting, analyzing, and reporting workforce insights to guide strategic business decisions and measure effectiveness of programs.
• Collaborate with leadership and team to develop a clear strategic roadmap and timelines that align with overall business goals.
• Anticipate and communicate deadlines throughout the year and create integrated HR timeline/calendar to ensure clarity of responsibility, accountability, and deliverables.
• Leverages technology to standardize workflows, streamlines processes, and maintains audit readiness; drives continuous improvement.
• Creates executive-ready presentations and materials for leadership and global audiences.
• Provides high-level administrative support to Head of Healthcare HR NA (complex calendar, meetings, travel logistics).
• Prepares and facilitates structured HR team meetings end-to-end: pre-align agendas and clear asks, ensure all critical topics are covered or delegated, facilitate on-time meetings, capture minutes and actions, and drive timely follow-up and decision tracking; keeps KPIs and budget planning on track.
• Prepares leadership for key meetings and engagements by coordinating stakeholders, confirming requirements, and developing concise briefing materials.
• Oversees procurement processes including sourcing, vendor management, contracts, requisitions, invoicing, approvals, and budget tracking; provides procurement training to relevant functions. Partners with Finance/Controlling on budgeting, reconciliation, and r