Event and Operations Assistant (Student)

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University.

Department:

Kay Spiritual Life Center Administrative Support

Time Type:

Part time

Job Description:

Summary:

The Kay Spiritual Life Center is American University's place for people of all beliefs to explore meaning, discern purpose, and find community. We strive to make the world a gentler place. Kay Spiritual Life Center is home to dozens of belief communities, student groups, and community partners. The Kay Spiritual Life Center seeks to hire federal work study students for the upcoming academic year to be part of a student worker team and support the work of the department. Kay Spiritual Life Center is located on the main campus at 4400 Massachusetts Ave. 

Essential Functions:

• Work alongside the Associate Director on administrative and event projects .

• Manage various spaces in the building and serve as a friendly face for the department 

• General administrative duties.

• Monitor, order, and restock office supplies .

• Answer phones, respond to emails, sort mail, update records, greet visitors .

• Maintain cleanliness and organization of office spaces, lounge, chapel, and other all other spaces.

• Create reference documents, create, print, and organize files.

• Event management.

• Assist in planning and executing Kay Spiritual Life Center inter-belief and community events.

• Provide day-of-event support including event set up, guest registration, monitoring, and event breakdown.

• Design, order, construct décor.

• Correspond with vendors and other departments to secure food, space, logistics .

• Use social media to promote events and programs.

• Collect and analyze data from events to support mid-year and annual reports, and data collection.

• Interfaith Programming.

• Create relationships with students, community partners, and staff across different beliefs.

• Engage in conversations and programming about beliefs, traditions, and belonging.

• Assist in planning and executing an inter-belief retreat program.

• Engage in outreach initiatives.

• Must be able to work independently and as part of a team, working closely with other student workers and office staff.

• Confidentiality and reliability are essential  

Salary Range:

• $17.50 per hour.

Position Type/Expected Hours of Work:

• 10-15 hours per week.

• This position is partial presence required in the office and may require some evening and weekend work.

Required Education and Experience:

• Enrolled student at American University.

• Exceptional written, verbal, and interpersonal communication skills.

• Ability to work self-sufficiently on assigned tasks.

• Ability to multitask, work consistent hours and meet deadlines while paying close attention to detail.

• Creative, results oriented, excel in customer service and strong administrative skills. 

• Familiarity with the Office 365 Microsoft Suite (primarily, Excel, Word, Outlook, PowerPoint, and Teams).

Preferred Education and Experience:

• Previous entry-level experience in administrative roles or event support.

• We strongly encourage students of diverse backgrounds and experiences to apply.

• Commitment to creating meaningful space for the AU community to engage across beliefs.

Additional Eligibility Qualifications: