Jobs and Careers
OL
Operations Coordinator
Olson KundigUnited Statesfull_timeVerifiedPosted 15 Jun 2026
About the role
Olson Kundig is a design practice founded on the idea that buildings can serve as a bridge between nature, culture and people, and that inspiring surroundings have a positive effect on people’s lives. The firm’s work can be found across the globe, with projects as wide-ranging as huts to high-rises, homes- often for art collectors - to academic, cultural, and civic projects, museums and exhibition design, places of worship, creative production, urban design, and interior design.
We are currently seeking an Operations Coordinator to play a central role in supporting daily office operations, cross-departmental operations, and cross-team coordination within the Chicago office. This position combines hands-on office administration with support for firm-wide operational workflows, internal communications, and other administrative assignments.
The selected candidate is expected to work regularly in the Chicago office.
Primary Responsibilities:
We are currently seeking an Operations Coordinator to play a central role in supporting daily office operations, cross-departmental operations, and cross-team coordination within the Chicago office. This position combines hands-on office administration with support for firm-wide operational workflows, internal communications, and other administrative assignments.
The selected candidate is expected to work regularly in the Chicago office.
Primary Responsibilities:
- Office Operations: Manage day-to-day office operations, including reception, facilities & technology coordination, vendor management, inventory & inventory tracking, and periodic event planning to ensure a seamless and professional workplace experience.
- Operational Administrative Support: Provide administrative support across operational teams, including firm travel system management (Navan), database cleanup, software systems support, support internal documentation of processes, and support scheduling of internal meetings.
- Operations Project Support: Act as a liaison across internal teams, leadership, vendors, and external partners to ensure timely execution of tasks and alignment across project priorities.
- Portfolio & Request Management: Support and manage employee portfolio requests from intake through completion, including coordination, approvals, tracking, and delivery. Training will be provided to understand this workflow.
- Internal Communications: Contribute to the maintenance and updating of the firm’s internal intranet and other materials (e.g., Chicago Client Visitor Memo or Visit Guide), ensuring information is accurate, accessible, and proactively managed.
- Experience:
- Minimum 2 years of experience in operations coordination or similar administrative role with equivalent work experience
- Administrative support experience
- Experience coordinating meetings, meals, or office events
- Knowledge, Skills and Abilities
- Client service and welcoming mindset, with the ability to create a positive and professional workplace experience for employees, visitors, and external partners.
- Ability to manage multiple operational priorities simultaneously, including office needs, portfolio requests, and administrative tasks, with strong judgment in prioritization and follow-through.
- Ability to communicate effectively (written and verbal) and proactively reach out when direction is needed.
- Highly organized and detail-oriented, with the ability to coordinate multiple requests, approvals, and deliverables accurately and on time.
- Proactive, self-directed work style with a bias for curiosity, action, and solutions; identifies gaps in workflows and drives process improvements across office and operational functions.
- Strong coordination and project support skills, with the ability to work across teams, leadership, and external vendors to ensure alignment and timely execution.
- Able to maintain and update internal content (e.g., intranet, guides, Standard Operating Procedures) clearly and accurately.
- Strong problem-solving and analytical skills, with the ability to anticipate needs, troubleshoot operational issues, and adapt in a fast-paced environment.
- Comfortable working with systems and data, including tracking requests, maintaining databases, and supporting operational tools and platforms.
- <
Apply for this role
Generate a tailored application kit with a matched cover letter, interview prep, and CV highlights — in under 60 seconds.
Apply Now →Generate Application KitFree account required — sign up in 30s