Accounts Payable Clerk

Position Summary

The Accounts Payable Clerk is responsible for performing a range of accounting and administrative duties related to the accounts payable function. This includes processing invoices, reconciling vendor statements, assisting with month-end closings, and ensuring all payments are accurate, timely, and compliant with company policies.

The ideal candidate is organized, detail-oriented, and reliable, with strong communication skills and the ability to work in a fast-paced environment.

Key Responsibilities

• Process vendor invoices and employee reimbursements accurately and in a timely manner.

• Review and verify invoice coding, approval, and supporting documentation.

• Match purchase orders, invoices, and receiving documents.

• Prepare and process weekly check runs, ACH payments, and wire transfers.

• Reconcile vendor statements and resolve discrepancies or past due issues.

• Maintain organized records of all A/P transactions in accordance with company policies.

• Communicate with vendors and internal departments to address questions and discrepancies.

• Assist with month-end closing by ensuring all invoices and payments are properly recorded.

• Support annual audits by providing necessary documentation.

• Identify and recommend process improvements for efficiency and accuracy.

Qualifications

• 1–3 years of accounts payable or general accounting experience preferred.

• Knowledge of basic accounting principles and practices.

• Proficiency with Microsoft Excel and accounting software (experience with ADP, Great Plains, or QuickBooks a plus).

• Strong attention to detail, accuracy, and organization skills.

• Excellent communication and problem-solving abilities.

• Ability to manage multiple priorities and meet deadlines.