Associate People and Culture Officer, US Payroll Management
Open Society FoundationsAbout the role
Role Title
Associate P&C Officer, US Payroll
Grade Level
Level D, Grade 9
Program/Tool/ Department/Unit Name
People and Culture
Team Name
People and Culture Operations and Systems
Role Purpose
With OSF and its employees spread across multiple locations, it is essential that standard processes are executed when delivering payroll across multiple jurisdictions. The Associate P&C Officer will work with our US outsourced payroll provider to ensure that payroll services are delivered in a timely manner compliant with local tax and standards.
Key Responsibilities
Responsible for ensuring accurate data is processed in Workday or the provider’s payroll processing system for the U.S.
Responsible for preparing various accounting papers, schedules, exhibits, and summaries for audit and compliance for the U.S.
Conduct accounts reconciliation with support for the U.S.
Responsible for adhering to the payroll calendar for the U.S. and ensuring it is communicated to the employees
Responsible for working with the payroll provider and ensuring that labour and tax obligations are fulfilled and OSF is compliant
Work with the payroll provider to ensure payroll for the U.S. is delivered efficiently and effectively and as per agreed service level agreements
Respond to employee queries in Workday help regarding the payroll /payslips for the U.S. within the agreed service level timelines
Prepare and maintain FAQ and knowledge articles for Workday Help for payroll and promote employee self-service for basic queries
Responsible for working with payroll providers to prepare the year-end reports and audit reports, as required
Responsible for ensuring all payroll changes are supported with the required documentation before being processed by the payroll provider
Work collaboratively with the Employee Support Centre to ensure payroll changes are entered before the payroll cut-off date and supporting documentation is fulfilled
Prepare monthly payroll documentation for signing-off by the Unit Manager, Global, Payroll highlighting the changes
Maintain the exception log, documenting retro payments and exceptional adjustments being made to payroll to accommodate special payments not aligned with OSF guidelines
People Responsibilities
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