Job Description

Department:

Class Giving and Programs

Pay Rate Type:

Salary

Employee Type:

Job Summary:

The assistant/associate director manages a portfolio of annual giving prospects for a range of reunion classes, collaborates with advancement marketing and communications and other colleagues to develop multichannel annual giving campaigns, and engages a diverse network of alumni volunteers to facilitate peer-to-peer solicitations in support of a 40% participation goal, a $11M+annual giving revenue goal, and demonstrated increase of scores in a newly implemented engagement index.

This role collaboratively drives Advancement’s efforts to grow and transform the traditional annual giving volunteer structure and expand Colby’s engagement efforts. As a highly visible representative of the College, the assistant/associate director possesses a deep appreciation for the liberal arts college experience, and a strong personal commitment to Colby’s core values.

Essential Functions and Responsibilities

To perform successfully in this position, an individual must be able to perform essential duties satisfactorily as well as possess education/experience, employ the knowledge, skills, and abilities as listed in representative fashion. Colby College actively supports the Americans with Disabilities Act and will consider reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position.  This listing of essential duties is not all-inclusive, but representative; other duties may be assigned. .

• Direct and facilitate class giving and programs for assigned class range:

  • Set annual class dollar and participation goals and support class committees in reaching annual goals.

  • Develop engagement strategies to mobilize volunteers in an effort to increase connections with the College to promote and foster a sense of pride among alumni classes and affinities.

  • Help collaborate and staff cohort-based event programming (virtual and in-person), including homecoming, regional events, reunion; may include event planning and RSVP management.

  • Create and manage class and affinity-based solicitations within the context of the Colby Fund including giving days, micro campaigns, and digital/press appeals.

  • Recruit, cultivate, and steward class volunteers, travel as needed.

  • Coordinate and develop solicitation materials including emails, notes, texts, trainings, and thank you messaging for volunteers.

  • Management of a portfolio via prospecting (including virtual and in-person donor visits) and reaching an annual meeting goal for the purposes of assessment, cultivation, solicitation, stewardship and engagement.

  • Data management through excel and google sheets, raiser’s edge and givecampus.

• Engage class volunteers regularly; provide guidance and direction to increase the growth of their alumni volunteer base and boost Colby fund participation through direct peer-to-peer contact.

• Develop and maintain relationships with leaders of assigned alumni cohorts.

• Collaborate with colleagues across Advancement, including Engagement, Marketing and Communications, and Advancement Operations to identify additional points of evaluation, metrics, and analyses necessary for the effective assessment and management of assigned cohorts.

• Contribute to efforts to foster growth and change in volunteer areas key to the mission of the College, including developing new protocols to reintroduce clearly defined expectations for volunteers, implement streamlined communication processes, and engage volunteers througout the year beyond the traditional solicitation calendar cycle.

Position Qualifications

Minimum Qualifications:

Education and/or experience:

• Bachelor’s degree or the equivalent in education and experience.

• 1-3 years of experience in Advancement or closely related field with proven experience creating and growing alumni engagement programs.

• Experience working with staff and volunteers, the ability to manage complex relationships, and proven collaboration and teamwork skills to leverage activities, initiatives, and programs for multiple purposes.

• Demonstrated ability to think strategically and long-term while successfully attending to more immediate goals and tasks; strong critical thinking and problem-solving skills.

• Exceptional organizational skills, ability to consistently meet simultaneous deadlines and follow-through on assignments in a timely manner, and attention to detail.

• Able to handle confidential information tactfully and exercise discretion.