Office & Project Coordinator - Fixed Term (Maternity Cover)

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Quote from Hiring Manager

This role is pivotal in supporting our Leadership Team in ensuring smooth operation in the office and productive collaboration in the Leadership Team. In addition this role is driving positive outcomes to Internal Projects in a proactive and with an attention to detail. 

Meaningful Work From Day One

This individual is essential to the Czech Team at the Prague office, providing high-level assistant support to the Leadership Team in administration, communication, project management, office management, and the car pool agenda while leading the reception. Strong administrative skills and attention to detail are crucial, with an expectation to engage proactively and ability to meet deadlines. You will be encouraged to drive positive outcomes daily in a team-oriented, multicultural, and supportive environment.

This is a fixed term contract (maternity cover, 2-3 years).

Office/hybrid role - 4 days a week in the office.

What You Can Expect

• CSLT Support administrative support  includes:  general administrative tasks (update of local intranet, translation of documentation, orders in Coupa for office vendors), contracts and vendor management, travel arrangements, expense management, support on special project and ad-hoc tasks

• Office support:  Leading regular office meetings - Business Mixers and office events with receptionists. Responsible for managing the reception and ensuring coverage. Support of office operations. Responsible for the premium and professional outlook of the Prague office. Communication with the Office building management and other suppliers

• Car fleet management - Managing the ordering process for company cars, overseeing the carpool system to ensure optimal usage and efficiency, allocating and distributing cars according to company policies and employee requirements in cooperation with the HR team, handling all administration related to the company car fleet, including contracts, insurance etc. Coordinating with employees to address car-related issues, maintenance schedules and replacements

• Project Coordination: Active participation in company-wide projects such as office renovations, national conference, christmas gatherings  and other initiatives

What You Bring to the Table

• Proven experience and track record in an administrative role, experience with car fleet required

• Strong organizational skills to manage deadlines effectively 

• Attention to detail to ensure accuracy and compliance 

• Mindset of continuous improvement and proactivity 

• Excellent interpersonal and communication skills

• High level of professionalism and courtesy in performing administrative duties and communicating appropriately with a variety of contact points

• Ability and willingness to act as a member of team, both with managers and their reports and with administrative colleagues

• High standard of English language skills (spoken, written) and fluency in Czech

• Ability to travel as needed to attend meetings, conferences, etc

What Makes You Unique

• Experience with leading people

Who We Are

We believe great people build great brands. And we know there is Nothing Better in the Market than a career at Brown-Forman. Being a part of Brown-Forman means you will grow both personally and professionally. You will have the opportunity to solve problems, seize opportunities, and generate bold ideas. You will belong to a place where teamwork matters and where you are encouraged to bring your best self to work.

What We Offer

Total Rewards at Brown-Forman is designed to engage our people to ensure sustainable and profitable growth for generations to come. As a premium spirits company, we offer equitable pay structures for individual and company performance alongside a premium employee experience. We offer a range of premium benefits that reflect our company values and meet the needs of our diverse workfo