Accounting & Administrative Coordinator F/M

• Etablissement : Socomore Dysol
• Type de contrat : CDI
• Temps de travail : Temps plein
• Lieu: Rhome

Company description

Your future company:

SOCOMORE is an innovative company in the chemical sector. Founded in 1972, the company continues to grow. We design, manufacture and commercialize surface preparation, treatment, protection and control solutions, mainly for the aerospace industry (Airbus, Bombardier, Dassault Aviation, Pratt & Whitney, etc.). Socomore has a network of subsidiaries, partners, R&D laboratories and factories. We employ more than 300 people with international project experience.

Post description

Job Purpose

The Accounting & Administrative Coordinator supports the efficient operation of the organization by ensuring accurate accounting processing, timely administrative support, and reliable financial data. The role contributes to month-end close activities, maintains strong document control and internal procedures, and supports daily office operations while ensuring accuracy, compliance, and coordination across multiple entities and functions.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 

◗ Responsibilities: Main tasks 

 

Accounting Duties

 

• Record, process, and track supplier invoices using digital invoice processing and ERP systems.

• Ensure accurate coding, indexing, and posting of invoices in accordance with general ledger and cost accounting requirements.

• Process intercompany invoices and maintain accurate intercompany account balances.

• Monitor and reconcile corporate credit card expenses (US and Canada), including:

-Reviewing monthly statements and maintaining expense tracking files.

-Following up with employees to obtain missing receipts or supporting documentation.

-Preparing and recording accruals for missing expenses at month-end and reversing them upon receipt of documentation.

• Prepare and post journal entries in accordance with accounting principles and internal policies.

• Reconcile accounting records and investigate discrepancies or variances.

• Prepare supporting schedules and reports for accounts payable, receivable, and operating expenses.

• Ensure financial data is accurate, complete, and compliant with internal procedures and closing deadlines.

 

Contribution to Month-End Closing

 

• Ensure all invoices for the month are recorded by month-end, except approved open purchase orders.

• Record month-end closing entries for assigned legal entities by established deadlines.

• Monitor recurring invoices to ensure travel expenses are properly recorded.

• Track receipt and posting of invoices, prepare related statutory entries (including taxes on sales/purchase).

• Prepare summary schedules and supporting documentation for supervisors, auditors, and controllers.

 

Monitoring and Internal Control

 

• Post invoices against receipts and purchase orders. Ensure proper period cut-off by identifying goods and services received but not yet invoiced, closing receipts where no invoice is expected, and tracking discrepancies between invoices, receipts, and POs. Work closely with the Purchasing department to resolve variances in a timely manner.

• Support audit and internal control activities through accurate documentation and reporting.

 

 

Administrative Duties

 

• Answer and route incoming phone calls, screening when necessary.

• Welcome and direct visitors and clients.

• Collect mail weekly from the PO Box and distribute to relevant employees.

• Handle daily administrative r