Facilities Manager, Stockroom

USNH Employees should apply within Workday through the Jobs Hub app

Under the direction of the Executive Director of Facilities Services, this is a key individual within Facilities and directly involved in all operations and functions of the UNH Facilities Stockroom and UNH Facilities Warehouse operations. Specifically, the Facilities Manager - Stockroom is responsible for the overall management of the Facilities Stockroom and Facilities Warehouse to include responsibility for procedures, administration of personnel, purchasing, inventory, receiving and stocking materials as well as distribution to Facilities and campus customers. The Facilities Manager - Stockroom has overall responsibility for the Stockroom’s fiscal analysis and budgeting, integration with the enterprise work management system (AssetWorks IWMS), and transactions review and analysis of UNH Facilities material requests in support of service request work orders as well as preventive maintenance work orders.

This position independently manages commodities and will be responsible for adjusting spend levels, achieving cost savings and cost avoidance, and partnering with internal stakeholders and suppliers to ensure goods and services are procured at the best value in a timely manner to support the University System. This includes effectively executing the University System’s defined strategic sourcing strategies in the acquisition of goods and services.

Duties/Responsibilities

Inventory Control & Purchasing (25%)

• Responsible for maintaining the accuracy of records and inventory by performing cycle counts and making necessary adjustments to the inventory.

• Responsible for conducting an annual physical inventory in accordance with USNH policies & guidelines.

• Responsible for overseeing the stockroom and warehouse operations to ensure proper accuracy, organization and procedures.

• Responsible for overseeing the work of the Purchasing Agents, Inventory Specialist, and Inventory Coordinator to ensure that materials are ordered in a timely manner and that USNH purchasing guidelines are followed.

• Responsible for overseeing the timely purchasing of all special-order materials to assure materials are available in a timely manner, quotes are honored, and order limits are maintained.

• Responsible for overseeing all stock purchases to ensure maintenance of adequate/ appropriate stock levels.

• Monitor stock versus usage to determine proper stock levels and make determinations of stock to be deleted from inventory.

• Responsible for monitoring all P-Card purchases to ensure all charges are accounted for and provide appropriate back-up documentation per USNH policy.

• Responsible for preparing, analyzing and awarding Requests for Bids with local vendors for stock purchases.

• Responsible for purchasing and provision of uniforms for Facilities Department personnel.

• Coordinate with USNH Purchasing to assist in the preparation and review of contracts as they relate to the Facilities Stockroom.

• Works independently and closely with UNH Facilities management teams and suppliers to develop and implement integrated sourcing strategies for UNH Facilities with a focus on cost reduction opportunities.

• Defines, obtains support and approval and executes strategic sourcing initiatives aligned to Maintenance, Repair and Operations (MRO) category strategies.

• Develop, champion, and ensure implementation of strategic sourcing principles that will optimize cost savings for UNH Facilities.

• Identify and resolve key supplier performance issues to ensure customer satisfaction and supplier performance is at or above required service levels.

• Work collaboratively with suppliers and UNH Facilities to identify and execute continuous cost and performance improvement strategies.

Staff Supervision (25%)

• Supervise all staff in the Stockroom unit to effectively execute all procurement and warehouse functions.

• Responsible for training, coaching and development of employees.

• Responsible for communicating and enforcing organizational policies and procedures.

• Conduct regular meetings with Stockroom unit staff to stay abreast of the daily workflow and conditions, incoming orders and workload distribution and adjust as necessary.

• Conduct monthly staff meetings to keep staff informed of new items, upcoming events that may affec