Documentation Specialist - Intl (1st Shift)

At CooperVision, a division of CooperCompanies, we’re driven by a unifying purpose to help people to experience life’s beautiful moments. We are connected through our shared values - dedicated, innovative, friendly, partners, and do the right thing. As a leading global manufacturer of contact lenses, we are committed to helping improve the way people see each day. Through our diverse lens portfolio, we tackle the toughest vision challenges – including astigmatism, presbyopia, and childhood myopia. We offer the most complete collection of spherical, toric, and multifocal products available, enabling us to fit 99% of all contact wearers. Learn more at www.coopervision.com.

Job  Summary:

Responsible for the execution of export documentation requirements for shipments originating in the US to destinations globally, which include Letter of Credit shipments, commercial invoices, etc. Participation in special projects to improve distribution processes.

I. Efficient processing and shipments to ensure timely delivery and compliance with all regulations in regards to US customs
II. Ensure that all documentation meets export regulations and Follow documentation process for specific accounts, including customs regulations for specific countries.
III. Arrange details of shipments with forwarders, carriers as necessary for exports
IV. Responsible for Automated Export Systems filing.
V. Process shipments on FedEx and UPS system
VI. Adhere to all ISO Procedures and Work Instructions
VII. Specific and detailed documentation of customer orders
VIII. Work in team to meet customer requirements and ensure on time shipping.
Some special project requests from Management.
 

General Job Requirements:
1. Works scheduled holidays in order to maintain service levels for customers.
2. As business needs dictates, works extended hours to complete daily department goals or tasks to include mandatory Saturdays.
3. Works scheduled hours and is ready to work at scheduled start times, notifies Supervisor prior to absence or tardiness in accordance with company policy.
4. Immediately informs Coordinator/Supervisor/Manager of safety, sanitation, and equipment malfunctions and concerns regarding quality issues.
5. Exhibits good communication skills – verbal, written, and comprehension of the English language.
6. Adhered to Standard Operating Procedures and Regulatory requirements.

Knowledge, Skills and Abilities:
• Excellent organizational skills required for this fast-paced, deadline-oriented environment. Must have good attention to detail.
• BAAN, Red Prairie, Microsoft Office (Excel, Word).
• PC, Phone, Copier
 

Work Environment:
 

• Work Conditions:
Normal Office environment> 75%
Noisy conditions (when on the floor)< 25%
Dusty conditions(when on the floor)< 25%
Hot or humid conditions - Exposure to extreme seasonal temperatures25-50%
Wet conditions None
Exposure to chemicals or solvents None
Work near moving mechanical parts None
 

• Physical Demands: Time spent in the following Physical Activities:
Standing < 25%
Sitting > 50%
Walking 25-50%
Climbing – 20 steps  -< 25%
Bending – 8” above floo r<25-50%
Squatting – 2” above floor <25-50%
Stooping <25-50%
Kneeling - Kneel on 1 or both knees – 1 minute<25-50%
Crouching <25-50%
Twisting 50-75%
Pushing/Pulling - 20lbs force 50-75%
Reaching overhead - 80 inches > 75%
Hand/eye coordination> 75%
Coupling – 30#    >75%
Finger/wrist dexterity> 75%
Grasping/pinching> 75%
Driving: Forklift, Man-upNone
Lifting- 45# 75–100%
Lifting up to 50 lbs25–75%
Lifting up to 100 lbs<50–75%
 

Experience:
• Minimum/verifiable Five (5) years experience in International Shipping including knowledge of universal shipping terms/procedures. Education:
• High school diploma or equivalent is required. Associates degree preferred.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

For U.S. locations that require disclosure of compensation, the starting base pay for this role is between $21.00 and $22.50 per hour and may include cost of living adjustments.  The actual base pay includes many factors and is subject to change and modification in the future.  This position may also be eligible for other types of compensation and benefits.