Program Coordinator Senior

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

 

 

JOB DESCRIPTION

 

Physician Assistant Program

Department of Community and Family Medicine

Duke University Medical Center

 

PROGRAM COORDIANTOR, SENIOR

Level 11

 

Responsible To:  Division Chief/Program Director, Administrative Manager, and/or their Designees.

 

Summary: The incumbent will work independently and is responsible for planning, coordinating and implementing various activities across the PA Program to support PA students, curriculum, program, and accreditation efforts.

 

Work Performed:

1. Support coordination of course activities, for the following courses: Physiology, Anatomy, BMS, PAC1,2,3,       EBP1, PHS1 Medical Spanish and Bridge. This includes working closely with the faculty course                          coordinators to:

• To invite and communicate with lecturers.
• Order and manage supplies as needed.
• Share information for guest lecture/facilitator payments to ensure they are accurate and processed

       in a timely manner.

• Manage Canvas course sites to best support student’s accessibility to course related documents (course

       objectives, assignments, tests and quizzes, lectures)

• Coordinate student groups/scheduling as needed
• Manage transportation, technology, and setup needs for all course activities.
• Support data gathering and management using Qualtrics

 

1. Assist as needed in coordinating the pre-clinical and clinical year calendar and input of all scheduling for                   students to ensure that all program courses are captured and the calendars align across the program. 

 

1. Support student services and activities, including various program events (lunches, picnics, white coat                        ceremony, etc.)

• Onboarding and orientation

• Special lunches/meals/term treats
• A/V student liaison to Mike Connery/IT Analyst
• Kiosks and signage
• Compliance activities (BLS, Flu vaccines, drug testing, etc.)
• Solve problems as de facto IT support for students and coworkers in systems such as  Word, Excel,        Qualtrics, Exam Soft, Exam Driver, Tableau and Canvas.

 

       4: Act as divisional PA Program point person and work closely with Division Chief and Program Director on special projects which include:

• Accreditation activities – assist as needed with gathering data, completing the ARC application,     updating documents and the program information in the ARC portal
• Assist with faculty search committees and strategic planning activities Develop and generate special reports as requested by faculty
• Assist faculty with preparation of various program documents (student handbook, faculty onboarding and School of Medicine bulletin).
• Plan and coordinate all preclinical year focus groups led by Program Director
• Proctor exams when needed

 

 

Supe     Supervision Received:

The principle supervisor of this position is the Administrative Manager. The Division Chief/Program Director also provides staff oversight. The Senior Program Coordinator also maintains a close working relationship with the PA Division Chief/Program Director, PA faculty, staff and students. 

 

 

 

 

Qualifications:

This position requires organizational and communication skills that generally are acquired through completion of a bachelor’s degree program or equivalent combination of relevant education