Tiny Homes - Administrative Assistant

The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.


Open: October 16, 2025 Close: October 30, 2025
Job Title: Administrative Assistant Department: Tiny Homes
Reports To: Director Hours: 40 Hrs/Wk – Full Time
Salary: Based on Salary Matrix+Benefits Requisition: 737


*Salaries are market competitive. For accurate salary information, call (253)573-7863 or email jobs@puyalluptribe-nsn.gov. The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.

Position Summary:
The Administrative Assistant provides essential support to the Department by providing day-to-day administrative, clerical and support functions to the Director. The position performs a variety of moderate to complex duties which require the use of good judgment to successfully complete those duties.
This position also assists in managing the daily affairs of the department by maintaining office supplies and routing documents. Exceptional communication, teamwork, problem solving and collaboration skills are essential for this position.
Essential Duties and Responsibilities
1. Manages and provides oversight of the office functions and scheduling of the Director and staff. With approval of the Director, develops processes or procedures necessary to maintain the efficient and effective operation of the department.
2. Maintains a clear understanding of Tribal culture and applies the knowledge to work assignments which support the staff and community.
3. May work with a variety of highly confidential information and data and, as a result, handles the information professionally and maintains confidentiality at all times.
4. Arranges and maintains Director’s and all staff calendar. Coordinates scheduling of meetings and makes courtesy calls to all parties prior to meeting. Develops and distributes agenda for said meetings. Takes and publishes meeting notes, including action items. Tracks action items for the Director and reports status as requested.
5. Drafts written correspondence, memos, reports and forms for Director’s signature and distributes/mails as needed.
6. Manages and routes internal Tribal documents, including agenda request forms, Resolutions, time sheets, budget modifications, etc. Process payment requests in Micriox payment system.
7. Maintains digital and hard copy records and files on site and in archives. Has primary responsibility for numerous records and files and is expected to keep them up-to-date on a daily basis.
8. Assists in with the departmental budget, office supplies, and equipment maintenance.
9. Arranges and assists with the activity calendar and client groups.
10. Processes green sheets for all bills and contractor payments.
11. Assists Director by collecting and maintaining data and statistics for quarterly and annual reports.
12. Assists with planning and coordination of community events throughout the year.
13. Maintain strict confidentiality at all times regarding clients.
14. Attends and actively participates in weekly staff meetings.
15. Performs other duties as assigned.
Supervisory Responsibilities
No supervisory responsibilities.
Qualifications and Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
Associates degree (A.A.) in any field or two years of administrative support experience; or an equivalent combination of education and experience. Intermediate experience and knowledge using word processing and spreadsheets (i.e. Word for Windows, Excel, Access, etc.). A minimum of one year of combined experience working with homeless populations and/or experience working with a high-risk populations or own lived experiences. High-risk means but is not limited to the exposure of aggressive behavior, undiagnosed/diagnosed mental health problems, substance usage, poverty, homeless, abuse, or severe addiction combined with mild- to moderate-severity mental disorders. Or lived experience for example, to have personal experience with addiction, homelessness, mental health problems, poverty, or trauma.
Must be able to work any assig