Administrative Assistant for Head of Planning, MUSA (12 month Term Employee)

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

Job Summary:

The Administrative Assistant will support the Head of Planning in implementing corporate planning and assist in all internal control matters, including information security, audit, operation, regulatory, and compliance-related tasks. The role involves creating materials and communicating with relevant parties both in the US and other regions, including Japan. Responsibilities also include calendar management for executives, arranging meetings and business trips, client entertainments, and staff meals, as well as supporting expense reports.

Major Responsibilities:

Administrative Supports

• Performs high level of administrative duties for Head of Planning and Sr Leaders as follows:
  • Manage calendars, arrange meetings and business trips.
  • Process expense, create memos for payment of expenses, office leases, internal control & security matters, and generate internal reports
  • Arrange meetings, lunch and dinner within the organization including Head Office Executives and counterparts. 
  • Assist Sr Executives in logistics, travel, transportation and others while visiting the US.
  • Support onboarding and offboarding administrative tasks for team members including network and system access

Liaison Supports

• As liaison of Tokyo Head Office in the U.S., collaborate with board secretaries and Head Office Corporate Planning Division and secretaries of Head Office Executives.
• Performs other duties as assigned by Head of Planning to support the team
• Escalate issues that require management's attention to mitigate execution risks of the above tasks.

Qualifications:

• Bachelor degree or equivalent is required
• At least 3 years of Administrative Assistant experience in large Japanese corporation is required
• 3+ years of work experience in finance industry especially banking sector in Japan is preferred
• Ability to comprehend and comply with MUFG policies and guidelines
• Advanced knowledge of business software utilized by division such as MS Excel, Word, PowerPoint and Access
• Able to multi-task and manage deadlines under pressure
• Excellent communication skills (verbal and written) in Japanese and English is required
• Detail oriented and organized

The typical base pay range for this role is between $35 per hour - $46 per hour depending on job-related knowledge, skills, experience and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below.

MUFG Benefits Summary

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the