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Job Summary

The Contract Administrator provides oversight, leadership, and support for the Business Enterprise Hub contracts, vendors and community partners. Manages contractor performance, subcontractor utilization, payment, and compliance. Works under supervision of the Assistant Director of the Business Enterprise Hub with moderate latitude for the use of initiative and independent judgement.

Job Description
 

Overview

The Contract Administrator provides oversight, leadership, and support for the Business Enterprise Hub contracts, vendors and community partners. Manages contractor performance, subcontractor utilization, payment, and compliance. Works under supervision of the Assistant Director of the Business Enterprise Hub with moderate latitude for the use of initiative and independent judgement.

Essential Functions

1 Performs continual planning to integrate the actions involving contractual obligations and responsibilities of both the City and the contractor.

2 Develops and maintains systems to evaluate and monitor contractual performance related to such areas as delivery, cost, amount of progress or advance payments, effective use of Government- furnished property, scheduling and usage of facilities, and management of overhaul or maintenance and repair efforts.

3 Assures contractor's compliance with procurement, legal and certification laws and regulations which entails analysis and negotiation of impact statements, of noncompliance with cost accounting standards requirements, or of accounting system changes. If no equitable agreement can be reached, issues unilateral determinations which, if appealed by the contractor, must be fully supported, justified, and defended before appeals boards or in courts of law.

4 Consents to placement of subcontracts after considering elements such as the technical capability of prospective subcontractors, reasonableness of proposed costs and profit or fee, type of contract, degree of competition, need for small and disadvantaged business involvement, and compliance with applicable laws and contractual provisions.

4 Plans and conducts post award conferences to ensure compliance with, and full understanding of, contractual requirements and to preclude unauthorized changes or alterations in contract provisions.

5 Incorporates changed contract requirements or settles issues that develop after contract placement, e.g., equitable adjustments in price and/or delivery schedule for unilaterally directed changes in the work, for damages suffered by the contractor due to late delivery or defective condition of Government furnished property, for increases or decreases in taxes included in the contract price, or similar conditions.

6 Manages vendor and subcontractor invoicing and payments in City B2G Now portal.

Monitors M/WBE utilization and compliance.

Knowledge, Skills and Abilities

1 Specialized knowledge of contract administration policy and procedures sufficient to monitor contractor performance on complex contracts covering major systems or extensive programs.

2 Knowledge of B2G Now or compliance management system.

3 Knowledge of federal, state, and local utilization and participation requirements and governing laws.

4 Familiarity with contract and M/WBE compliance, enforcement and negotiation tactics. Vendor management and conflict resolution.

5 Knowledge of business and industry practices sufficient to evaluate, monitor, and maintain uniform management controls over the prime contractor's performance.

Experience

Two (2) years of experience in following areas:

Contract Compliance

Small and/or Disadvantaged Business Program Goals

Effective communication, presentation and public speaking

Audit and Finance

Licenses and Certifications

None.

Education

Bachelor's Degree in business, finance, or related field.

Salary Range

 

$24.14 - $28.36

 

The salary listed on this job posting is the starting salary range; amount off