Grants Manager, Penn Nursing

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Grants Manager, Penn Nursing

Job Profile Title

Grants Manager A

Job Description Summary

Facilitate an integration of research administrative services as part of an innovative team charged with optimizing support for the School’s research mission. Manage and coordinate the electronic proposal submission process for Principal Investigators; maintain knowledge of complex processes and continually changing sponsor guidelines; develop and manage timelines, track progress, and ensure accuracy. Develop standard to complex budgets; ensure regulatory and administrative compliance with sponsor, School and University policies and procedures. Work both independently and as a team, as appropriate, to oversee and manage sponsored project activity for assigned faculty and other grant holders; ensure the integrity of financial transactions in compliance with regulations; develop effective partnerships with faculty, project managers and other grant holders. Provide full-service account management for sponsored program accounts; respond to inquiries. Coordinate and monitor the flow of transactions related to the financial activity of specified accounts; review, validate and approve grant expenditures. Prepare preliminary reports for ORS: Post-Award. Provide leadership for the electronic proposal submission process; maintain current knowledge of all new and changing requirements; ensure others are informed and educate as appropriate. Maintain current knowledge about Responsible Conduct of Research, Human and Animal Subject research, IRB, FCOI, and federal and institutional policies.

Job Description

Job Responsibilities

Manage and coordinate the electronic proposal submission process for individual Principal Investigators; maintain knowledge of complex processes and continually changing sponsor guidelines; develop and manage timelines, track progress and ensure accuracy. Develop standard to complex budgets; ensure regulatory and administrative compliance with sponsor, School and University policies and procedures.
• Review, interpret and implement electronic proposal submissions including both internal and external systems, compiles and edits proposals in collaboration with faculty.
• Maintain knowledge of sponsor guidelines from pre-award through close-out • Maintain knowledge of complex processes and continuing revisions and upgrades.
• Liaison with internal and external sponsors in order to facilitate application process. • Develop timelines in consultation with faculty to track progress and to ensure deadlines are met.
• Develop and coordinate review of applications for award; ensure financial, administrative and regulatory compliance.
• Ensure accuracy of all administrative pieces of the application; prepare standard to complex budgets as needed.
• Create ERA Commons accounts for School of Nursing faculty, staff and students, as needed

Oversee and manage sponsored project activity for assigned faculty and other grant holders; ensure the integrity of financial transactions in compliance with regulations; develop effective partnerships with faculty, project managers and other grant holders.
• Initiate and lead financial contacts to effectively manage grant activity.
• Manage accounting records for all research budgets and reports account status to principal investigators, division heads, program directors, proje