Project Coordinator - State Office of Rural Health

Salary/Position Classification

• $42,857+ Annual, Dependent on Experience, Exempt
• 40 hours per week
• 100% Remote Work Availability: Yes, must be able to travel regionally and statewide within North Dakota.  
• Hybrid Work Availability (requires some time on campus): Yes

Purpose of Position

This Project Coordinator position is located within the Center for Rural Health and will be responsible for coordination and management of day-to-day operations of programs/projects, related to community outreach and engagement. This includes key elements of the State Office of Rural Health grant, Dakota Conference on Rural and Public Health, meeting/workshop/event planning, CE/CME for educational offerings, HIPAA online training course, Scrubs Programs, and loan of educational resources.

Duties & Responsibilities

Coordinate, implement, track and report programs/projects related to community outreach and engagement.

• Work directly with program directors, program coordinators, project assistant, communications manager, and administrative assistant; and with partner organizations in North Dakota including all hospitals, clinics, state agencies, public health, and various healthcare entities.
  
  • Actively participate and make recommendations during all phases of program/project development.
  • Facilitate discussion in community/organization stakeholder meetings.   
  • Collect quantitative and qualitative data; write and/or contribute to required reports detailing program activities, outreach activities.
  • Collect and report program/project activities occurring in related to programs, rural communities using TruServe or other data tracking platforms.    
  • Coordinate a centralized record of available educational resources and track usage.
• Communicate Information
  
  •  Disseminate internal and external correspondence to diverse audiences.
  • Write and/or contribute to articles, fact sheets, and reports.
  • Coordinate webpage information to ensure it is current and develop material as needed; manage social media pages for specific projects/events.
    
    • Coordinate updates to rural health list serves (R-COOL Health Scrubs, Dakota Conference, others).
    • Work with CRH communications team to prepare of press releases, coordinate media, and create publications.
    • Respond to inquiries from government agencies, organizations, and individuals in a professional and positive manner (phone, email, in writing).
    • Monitor and track sub-awards programmatically and approve payments.
    • Coordinate/facilitate meetings (workshops, webinars, conference calls, others) either in-person or virtual using web-based platforms (Zoom or similar) and utilization of scheduling tools (Outlook Calendar, Doodle or similar).
    • Assist with development of PowerPoint presentations and present program information at local and regional meetings and events.
    • Coordinate and conduct individual and statewide technical assistance.
    • Assist with the development of survey tools using Qualtrics.
    • Represent the Center for Rural Health at meetings, conferences, seminars, camps, and workshops.
    • Serve on state and national committees, as assigned.
    • Record and publish minutes/notes from meetings, as assigned.

Coordinate Dakota Conference and Healthcare Workforce Related Program(s).

• Work with program staff, partners, and customers to conduct outreach activities; includes planning local, regional, statewide, and national events (conferences, webinars, meetings, conference calls, and similar).
  
  • Attend monthly planning meetings, advise management and administration, coordinate meeting logistics, take notes, and correspondence with planning committee members.
  • Communicate with liaisons to set up meetings and collect necessary information.
  • Contribute to the development, revisions, and distribution of event marketing and recruitment
  • Disseminate internal and external correspondence to partners and stakeholders.
  • Serve as part of the leadership team during the events and manage the camp leaders/assistant-leaders and presenters at the Scrubs Academies.
  • Provide high-quality technical reports using Microsoft Office software.
• Manage participants/sponsors/leaders/presenters.
  
  •  Create and disseminate applications through DocuSign and Adobe Acrobat.
  •  Coordinate and serve on review committee to select participants.
  •  Coordinate securing of speakers/leaders and facilitate contractual obligations.
  •  Create and disseminate agreements through DocuSign and Adobe Acrobat.
  •  Manage all aspects of