Executive Assistant, East Business Unit

Brown and Caldwell is seeking an analytical and organized executive assistant to work with the East Business Unit. The ideal candidate is a positive, self-motivated individual who enjoys multi-tasking and working in a fast-paced environment. This individual will directly support the Senior Vice President of the East Business Unit. This individual will also indirectly support the broader East Business Unit and will have the immediate opportunity for routine interaction with various business groups and leaders within the company. Depending on performance, future opportunities to expand this role within the East Business Unit may be presented. This position will report to the SVP of the East Business Unit.

*This role can be conducted virtually from home part of the time with a strong preference for a presence in the eastern US, and will require up to 20% travel. This position is full-time (40 hours per week).

Detailed Description:

In this position, you’ll partner with the team leading Brown and Caldwell’s operations in the East Business Unit. The team is looking for a strong partner who:

• Seeks out learning and development opportunities through their regular activities
• Understands how to challenge processes in pursuit of enhancing the team’s effectiveness
• Understands how to build relationships within a team and company structure, including in a virtual environment
• Has a natural curiosity for business and frequently asks questions to deepen their understanding
• Can quickly reprioritize individual and team priorities as the needs of the business change
• Can become a trusted and reliable partner for the team and all key stakeholders
• Can lead a team of staff to deliver results in alignment with business priorities
• Understands how to graciously receive and provide feedback
• Has high emotional and intellectual intelligence, strong work-ethic, confidence, organizational and interpersonal skills, and a sense of humor.
• As a true business partner, you will grow to intimately understand Brown and Caldwell’s unique vision, strategy, culture, and people. The role will be dynamic, and responsibilities (and role) may grow for the right person who exemplifies drive and initiative. This is a great career opportunity to become a true, trusted partner in an exciting business

What you will do:

• Coordinate and compose the preparation of reports, spreadsheets, agendas, meeting minutes, presentations and other complex and sometimes time sensitive documents
• Assist with meeting and call scheduling, agenda development, meeting notes and action- item tracking
• Schedule and maintain daily and long-term calendars for both internal and external meetings including agenda development, meeting notes, and action tracking
• Manage travel itineraries and coordinate related arrangements
• Perform a wide variety of administrative duties, and assist with special projects as required
• Assist with preparing monthly and quarterly performance reports for company leadership
• Assist with team’s ability to keep information current, including training and awareness through various channels
• Directly support a fun, entrepreneurial, humble, thoughtful, action-oriented, business-minded leadership team
• Be an inspired, valued, and appreciated asset to the East Business Unit
• The ideal candidate has experience with the following:
  • Acting as the gatekeeper for a senior executive
  • Managing multiple, complex, and integrated calendars
  • Thriving in a fast-paced and challenging environment
  • Successfully managing internal stakeholders and relationships
  • Learning new systems and becoming systems savvy
  • Tracking and monitoring pending issues for follow-up
  • Creating and contributing to a collaborative team environment, both in person and virtually
  • Planning, meeting deadlines, multi-tasking, and managing competing priorities
  • Positively impacting results with little supervision
  • Managing sensitive tasks and handling confidential information
  • Developing skills related to the use of rapidly changing technology and communications best practices

Desired Skills and Experience:

• Four-year degree (Business or Communications degrees highly preferred) and 3+ years administrative executive experience supporting a Department/Division Leader or Senior VP or equivalent combination of education and experience ideally in a similar setting or industry.
• Excellent verbal and written communication skills
• Demonstrated good judgment and sense of diplomacy
• Ability to maintain confidentiality of sensitive business and personal matters
• Outstanding interpersonal skill