Executive Office Administrator (Mid-level or Senior)

Executive Office Administrator (Mid-level or Senior)

Company:

The Boeing Company

Boeing Commercial Airplanes (BCA) is looking for a Mid-level or Senior Executive Office Administrator to join the 777/777X Program team based out of Everett, WA.

The Experienced Executive Office Administrator will demonstrate phenomenal working relationships at all levels, with collaboration, communication and people skills. This role will support our 777/777X Program Directors, executives and leaders in a multifaceted environment while prioritizing each executive’s schedule and travel arrangements.

The ideal candidate has experience supporting executives, possesses a high degree of professionalism, and discretion. Additionally, an ideal candidate will be proactive, demonstrate a robust attention to detail and an ability to prioritize efficiently and effectively. The candidate will also have the ability to quickly familiarize with new issue areas as well as the ability to shift from supporting work in one issue to the next.

Position Responsibilities:

• Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards

• Collects and compiles data to provide visibility of status for traveler's review and/or signature

• Creates, edits and maintains electronic and written communication

• Works as part of a team of office administrators and other business support employees to ensure effective and efficient building management

• Track and maintain information relative to department and business operations

• Verbally communicate a wide variety of information to multiple audiences

• Process and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information

• Prioritize and schedule management-level employee time and availability for efficient use of time

• Tracks and maintains designated conference room schedules for availability and efficient use of resources

• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources

• Orders and maintains office and break room supplies

• Plans and implements logistics for executive level internal and external events

• Provides guidance to less experienced employees

• Processes visitor badges

• Works under limited supervision

This position is expected to be 100% onsite.  The selected candidate will be required to work onsite at one of the listed location options.

Basic Qualifications (Required Skills/Experience):

• 3+ years of experience coordinating executive travel; including use of travel and expense reporting software

• 3+ years of experience in managing leadership schedules and calendars using Microsoft Outlook

• 3+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members

• 3+ years of experience in data/file management (e.g. ability to organize, sort, label, scan, and otherwise manipulate paper and electronic inspection records as required)

• 3+ years of experience in a role that required strong attention to detail

• 3+ years of experience providing office administrator support to a senior or higher-level manager

• 3+ years of experience making domestic and/or international travel arrangements and generating expense reports

Preferred Qualifications (Desired Skills/Experience):

• Bachelor’s or higher degree preferred

• 5 or more years' related work experience or an equivalent combination of education and experience

• Experience collaborating with various internal and external stakeholders

• Able to support phone calls during non-business hours (evenings and early mornings)

• Able to work a flexible schedule as needed

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent.  Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.  

The Boeing Company also provides eligible emplo