Office Manager

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Office Manager

FLSA Status: Exempt

Department: Human Resources

Reports To: Senior Human Resources Administrator

Jackson Walker, Texas’ largest law firm, has an exciting full-time employment opportunity for an Office Manager in our San Antonio office. The Office Manager oversees the general administrative functions and activities in the office.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Specific duties of this position include, but are not limited to:

• Provides support to Managing Partner as needed.
• Ensures all new hire, leave of absence, position change and termination processes are complete.
• Conducts orientation for all attorney new hires.
• Participates in onboarding call of incoming partners.
• Collaborates with Professional Development & Integration, Attorney Recruiting, and Business Professional Recruiting teams to provide a smooth transition from the recruiting process to onboarding, including planning new hire integration events such as welcome breakfasts, first day lunches, etc.
• Ensures all new hire paperwork and background checks are completed.
• Ensures the Lateral WorkFlow App is kept up-to-date on all incoming attorney hires.
• Works with the Managing Partner on creating an agenda and scheduling staff meetings.
• With the Manager of Business Professional Integration & Development, conducts exit interviews with all departing staff.
• Provides administrative departure information to all departing staff and attorneys.
• Manages annual evaluation process for all Legal Administrative Assistants, Receptionists, Office Concierge, Case Clerks, and Document Specialists.
• Builds and maintains office culture and morale.
• Works with Practice Group Leaders and Managing Partner on attorney and Legal Administrative Assistant team changes.
• Assists Operations with office layout planning and office moves.
• Formulates and manages office budget.
• Manages inactive personnel files per Firm retention standards.
• Identifies opportunities for process and office management improvements.