Sr Property Control Assistant

Overview

Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com.

 

Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities. If this specific job opportunity and the chance to work at a nationally renowned R&D innovation company appeals to you, apply now www.draper.com/careers.

 

 

Equal Employment Opportunity

Draper is committed to creating a diverse environment and is proud to be an affirmative action and equal opportunity employer.   We understand the value of diversity and its impact on a high-performance culture.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.   

 

Draper is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact hr@draper.com.

Responsibilities

Draper is seeking a Property Control Assistant to become part of a team that exhibits creativity, energy and embraces challenges to help drive change. This position is heavily focused on the administration of Draper’s asset tagging process for internal, as well as government property to include maintenance of the property database. Responsibilities include frequent interface with internal customers and working closely with property personnel and end users  to effectively and efficiently assess, document. and tag incoming property.  Applicant must possess excellent problem-solving skills, communication skills and the ability to understand and implement customer property requirements in a manner which fully supports compliance and various government audits.   

 

Responsibilities:

 

• Responsible for creating new asset records (sponsored and corporate) and applying asset tags to newly purchased or shipped equipment for multiple Draper campuses.
• Responsible for maintaining and ensuring a clean and safe work environment.
• Responsible for continuous review and monitoring of all newly created property records for accuracy and timely completion.
• Maintains complete accountability of all government property from receipt to final issuance to the requisitioner.
• Responsible for the physical application of the system assigned property number tag on all new equipment.
• Responsible for ensuring tags are applied correctly, in a timely manner in accordance with the Draper Property Office Procedures and are properly recorded into the Asset Management system.
• Support and lead meeting and email requests to review equipment, data, future purchases and provide advice to end-users for correct property identification and process.
• Responsible for assessing all assets before issuing a tag by verifying the item category, profile ID correct business unit and price accuracy.
• Responsible for identifying, reporting and resolving discrepancies related to cost and working with accounts payable and other functional areas to resolve issues.
• Timely coordination with custodians at other Draper campuses to ensure the property documentation is received and tagging process is completed.
• Coordinates with procurement on a regular basis to make any necessary adjustments to properly receive incoming assets.
• Monitors end-user process compliance and provides guidance and training when necessary. Works with management to resolve issues.   
• Acquisition verification/reconciliation to include the evaluation and comparison of incoming equipment against Purchase Orders, packing slips and DD Form 1149’s.
• Responsible for the identification, reconciliation and reporting of all discrepancies incident to shipments.
• Works closely with the internal calibration team to ensure proper care and maintenance of newly purchased or incoming equipment.
• Participates in special assignments from Manager, including governm