Sr. Administrative Assistant

Join the Spark Team

 

We were born of innovation, springing from the curiosity, imagination and dedication of remarkable scientists and healthcare visionaries. Our shared mission is to unlock the power of gene therapy to accelerate healthcare transformation. 

 

We don’t follow footsteps. We create the path.

 

 

 

 

The Senior Administrative Assistant provides ongoing administrative support to multiple members of a department in a fast-paced environment.  The primary accountability is to ensure the needs of the function are prioritized, organized and executed in order to maximize productivity.  This is accomplished by coordinating the support of the various leaders, as well as routine departmental support as requested.  Daily items for assigned personnel include calendar management, scheduling of meetings, phone support, expense reports, travel arrangements, word processing of documents, development of presentation slides, tracking/processing of purchasing requests (proposals, POs, accruals), and any other departmental support tasks as assigned.

 

The incumbent must be flexible, a team player, and is expected to have the judgment necessary to prioritize conflicting goals, keeping everyone aware of the conflicts and communicating effectively with the organizations being supported.  S/He will demonstrate strong collaboration with administrative colleagues within the organization. 

 

Provides general support, such as:

• Greets visitors, answers and directs phone calls to appropriate areas and answers routine inquiries.
• Sorts and distributes incoming mail; coordinates and prepares outgoing mail.
• Prepares correspondence, memoranda, reports, spreadsheets and presentations, as directed.
• Compiles basic information and reports, relevant to department projects.
• Maintains electronic and paper filing systems.
• Maintains or tracks department budget(s).

 

Provides travel, schedule, and meeting coordination such as:

• Coordinates travel plans for department staff.
• Maintains calendars, department schedules and time-off schedules.
• Coordinates meetings including reserving meeting rooms, audio/visual equipment, catering and other resources. 
• Supports department projects and initiatives

 

 

Responsibilities

50% of time- General Administrative: reception functions, mail, document and report prep, meeting minutes, and budget tracking

15% of time- Travel, meeting coordination and support

15% of time- Departmental projects and team support

5% of time- General office management, including ordering supplies and ensuring proper functioning of office equipment

15% of time- Other projects & tasks as assigned

 

 

Requirements

• High School Diploma or equivalent

• 5+ years administrative experience in a professional environment

Additional Desirable Qualifications: 

• Associates degree in Business Administration or related field or Secretarial/Administrative certification, preferred

• Experience in the biopharma industry helpful

 

Spark takes into consideration a combination of candidate’s education, training, and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, and external market and internal value when determining a salary for potential new employees. The base salary range for the Sr. Administrative Assistant is currently from $61,800-$92,800.

 

Spark Therapeutics does not accept unsolicited resumes/candidate profiles from any source other than directly from candidates. Any unsolicited resume/candidate profile submitted through our website or to personal email accounts of employees of Spark Therapeutics are considered property of Spark Therapeutics and are not subject to payment of agency fees.