Administrative Assistant

Administrative Assistant

Full time

DUTIES:

• Answer office phone lines and provide information, support, and crisis intervention to callers in need of gender-based violence services. Transfer calls to appropriate individuals and take messages if required.
• Greet office visitors, handle inquiries, or direct them to appropriate staff persons.
• Efficiently utilize various program databases and applications including the Microsoft Office Suite.
• Create, maintain, and enter information into spreadsheets and databases.
• Operate, maintain, and schedule repairs for office equipment such as printers, scanners, and copiers.
• Compose, type, and distribute meeting notes, correspondence, reports, and various other documents.
• Assist program staff with meeting and events planning and coordination to include arranging for venues, catering, technology and any other items which may be needed.
• Assist with on-boarding and off-boarding of new hires and departing employees.
• Review and revise draft documents to ensure proper spelling, grammar, and confirm office policies are followed.
• Research information using various sources including the Internet.
• Mail various items including letters, reports, and promotional materials. Prepare packages and arrange for them to be shipped.
• Organize and manage paper and electronic filing systems.
• Order and distribute office supplies.
• Serves as back-up for the Executive Assistant to the Executive Director.
• Performs other duties as assigned.

Requirements

Minimum Qualifications:

High school or equivalency diploma and two years of experience in administrative support, which includes use of office software, provision of customer service, business writing and administrative management.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Paid Time Off
• NexGenEAP wellness program