Front Office Coordinator

Are you looking for a career with an established company, great pay & benefits, work/life balance and a company that values their employees? That is just the beginning of what we offer here at Comfort Systems USA Southwest!

We are currently looking for a Mechanical Plumbing and Piping/Sheet Metal Estimator for our Estimating Department.

POSITION PURPOSE: You are the first point of contact for the company. You offer administrative support across the organization. You welcome visitors who visit the building. Coordinate front-desk activities, including distributing mail correspondence and redirecting calls. 

BASIC DUTIES:   (The duties include but are not limited to the following.)

Front Office

• Greet and welcome clients and visitors with a positive, helpful attitude. Contribute to enhancing the company’s reputation and success through delivering excellence in customer service.
• You represent the image Comfort Systems USA Southwest. Must be clean, neat, organized, and engaged.
• Answer all incoming calls and redirect them in a professional manner.
• Provide basic and accurate information in-person and via phone/email.
• Schedule conference rooms, courier deliveries, and FedEx deliveries upon request.
• Receive, sort, and distribute daily mail/deliveries.
• Ensure the reception area is tidy and presentable.
• Daily management of content on three TV screens: (1) Project Work, (2) Upcoming birthdays, events, company culture; (3) Welcome to new team members/orientation, any clients we have coming into the office. Responsible for obtaining content and creating slides.
• Be the point of contact for ordering supplies and meeting lunch orders.
• Order business cards and name plates.
• Coordinate company birthday events.
• Manage office decorations as needed.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

High School Diploma, experience as a receptionist or administrative assistant

LANGUAGE SKILLS

General business periodicals, professional journals, technical procedures, or governmental regulations..  Have the ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

COMPUTER/SOFTWARE SKILLS

Ability to use Microsoft Office, specifically Excel, Word, and PowerPoint

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to sit and talk or hear. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.