Director, Board Management and Law Department Operations

ABOUT THE FOUNDATION
The Robert Wood Johnson Foundation (RWJF), located in Princeton, N.J., is a leading national philanthropy dedicated to taking bold leaps to transform health in our lifetime. To get there, we must work to dismantle structural racism and other barriers to health. Since 1972, we have focused on developing and promoting innovations in health and healthcare to improve the lives of millions. Through funding, convening, advocacy, and evidence-building, we work side-by-side with communities, practitioners, and institutions to achieve health equity faster and pave the way, together, to a future where health is no longer a privilege, but a right.

We take seriously our responsibilities, and we pledge to work in ways that reflect our Guiding Principles. These are rooted in equity and influence everything we do at RWJF. Equity, diversity, inclusion (EDI), and collaboration enable our staff’s wide range of experiences, passions, and perspectives to strengthen our ability to address our nation’s most pressing health issues and support a culture of belonging. Part of this work includes actively shaping an inclusive organization where all staff members thrive as we build and use our capabilities, voice, and power to advance health equity. RWJF offers a collaborative, collegial, and creative work environment. With a career at the Robert Wood Johnson Foundation, you will make a difference.

ABOUT THIS OPPORTUNITY

The director, Board Management and Law Department Operations reports to the vice president, general counsel, and secretary. The director, Board Management and Law Department Operations provides management and leadership in daily operations of the Law department, including supervising the senior Board management specialist, Board relations specialist, and executive and Board assistant in the department. The director’s role is central to ensuring the Foundation has the processes in place to support best practices in governance, including having responsibility for the preparation, creation, production, and distribution of resolutions, notices, and the meeting materials for all meetings of the Board of Trustees and most Board committees. The director also oversees scheduling of Board and committee meetings and certain Foundation regulatory compliance activities.

As with staff at all levels of RWJF, the director, Board Management and Law Department Operations is expected to demonstrate a passionate commitment to equity and the Foundation’s mission and Guiding Principles.

ESSENTIAL JOB RESPONSIBILITES

Law Operations

• Supervise three staff in the department (senior Board management specialist, Board relations specialist, and executive and Board assistant) to ensure efficient operations.
• Maintain two tickler systems: (1) for the Law department (includes activities such as ensuring that staff is notified on a regular basis of certain procedures/policies); and (2) for the Accounting Office and other departments (includes activities to ensure regulatory documents are completed and filed in a timely manner).
• Miscellaneous duties as required, such as maintaining RWJF corporate papers (certificates of incorporation, bylaws, and Internal Revenue Service rulings) and preparing and providing legal orientation materials to all new staff.

Board Relations

• Perform and/or supervise all Board-related work beginning with scheduling Board and committee meetings, to drafting/preparing/proofreading documents (emails, memos, Board book documents, resolutions) for all meetings (including new Trustee orientations), to drafting minutes for the meetings, to finalizing the minutes for the corporate records. This work also includes updating PIMS and other indices to keep Foundation records up to date regarding Board approvals and actions at meetings.
• Primary contact for Board members concerning Board and committee matters.
• Serve as BoardEffect portal administrator, making sure all Board and committee meeting materials, Foundation policies and practices, and Trustee information is up to date on the portal, as well as on the Foundation’s web page, The Pulse, and Matching Gift portal.
• Primary contact for staff with questions concerning key grantmaking deadlines for Board items and past Board activities/resolutions.

MINIMUM REQUIREMENTS

• Commitment to racial and health equity and the Foundation’s vision, values, and Guiding Principles.

• Experience working in an inclusive environment working as part of a multidiscipli