Office Assistant 3 - Head Start/SCC Bigfoot

Location: HS SCC Bigfoot

Department: District HS SCC Bigfoot

Salary Range: $3,167 - $3,999

Starting salary for this position is: $3,167 (Monthly)

This Head Start position will receive salary step advancement after 12 months and every 12 months thereafter until the top of the salary range is reached. Each salary step advancement will be approximately a 5% increase in salary.

About Us 

Community Colleges of Spokane (CCS) operates more than 30 Head Start/ECEAP/Early Head Start centers in Spokane County, providing care and support for more than 1,600 children and their families. We began providing this service in 1973 and have been growing and adapting to meet community needs ever since.

We offer safe and secure environments that nurture child growth and development and provide learning opportunities for children to enhance their skills and abilities for school success.

We are dedicated to working with low-income families so they can find support and success in getting their children off to a great beginning. Our parents and families are involved in developing the policies and goals of each center and are encouraged to be engaged.

We also operate centers on the campus of Spokane Falls Community College and Spokane Community College to serve eligible students while they attend college.

Applications will be accepted until 4:00 p.m. PST on 12/02/2024. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

About the Office Assistant 3 - Head Start/SCC Bigfoot

Under general supervision this position will perform a variety of clerical assignments to support Head Start center(s) operations. Responsibilities include: receptionist, responding to inquiries regarding program and center services, composing correspondence, preparing reports, establishing and maintaining electronic and manual filing and record keeping systems, updating computer databases, and purchasing supplies and materials.  This position will act as a liaison with CCS departments and the Head Start center.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Perform receptionist duties such as answer telephones, greet visitors, respond to inquiries or make appropriate referrals, and resolve and/or refer problems. *
• Perform word processing tasks e.g., compose correspondence, proofread written material, make corrections and produce for distribution ex: record, transcribe, and distribute meeting minutes; create meeting notices and agendas; create the monthly site calendar and newsletter; and create letters to families. Maintain spreadsheet and databases for record keeping purposes e.g., HS Performance Standards, volunteer hours, etc. Gather information for use in monthly reports. *
• Provide clerical support including word processing, data entry i.e., USDA meal count tracking and maintaining site waitlist using Child Plus program, scanning, and filing (electronic and hard copy) and routine maintenance of program archive files to meet state and federal records retention schedules. *
• Operate, maintain, and arrange for maintenance of office equipment including telephone, fax machine, laminator, and copy machine. Coordinate building maintenance services including janitorial and repair services as needed for HS classrooms and workspace. *
• Order, receive, and maintain office and program supplies, equipment, and forms. Prepare and/or process CCS and Head Start/EHS forms e.g., key requests, staff training requests, vicinity travel, time and effort reports, BIRs and work orders. *
• Perform Purchasing Card custodian duties: sign card in/out to staff, log transactions, review and code transactions, and reconcile invoices to statement. Complete or process purchase requisitions and invoices. May perform shopping/purchasing activities in support of site needs, e.g., parent meeting refreshments. *
• Perform building office clerical duties in support of the Center Manager. *
• May train and direct the work of volunteers.
• May provide occasional assistance in giving breaks to education staff.
• May assist in other Head Start locations as needed.
• Model professional decorum and mutual respect in all personal interactions. *
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
• Support and advance the CCS strategic plan, and perform o