Accounts Payable Specialist

About Cenvar Roofing & Solar

We are an established yet growing residential re-roofing company with an unflinching commitment to provide quality workmanship and top-notch customer service! We understand that our team is of foremost importance in our pursuit of excellence and we value team above all else.

What you'll do

• Execute AP payments across all entities, including printing, posting, mailing, and distributing checks
• Manage ACH, wire, and credit card payments in accordance with established schedules
• Maintain organized payment documentation and audit-ready records
• Monitor AP aging and coordinate payment timing with finance leadership
• Manage AP-related incoming mail and post box
• Log, track, and route invoices and vendor correspondence for processing
• Ensure invoices received physically or by mail are properly documented and communicated to the remote accountant
• Administer company credit card programs across all entities
• Review, code, and process employee expenses for policy compliance and documentation
• Maintain expense logs, receipts, and supporting records
• Coordinate with the remote accountant on expense posting and reconciliation
• Support vendor onboarding, including W-9 collection and documentation
• Respond to vendor inquiries related to payment status and remittance
• Maintain accurate vendor records and AP files
• Assist with 1099 tracking and year-end preparation support
• Partner with the remote accountant to ensure invoices are entered accurately and paid timely
• Act as the in-house point of contact for AP-related coordination and issue resolution
• Identify process gaps, inefficiencies, or risks and recommend improvements
• Maintain and follow AP policies, procedures, and internal controls
• Support AP-related month-end close activities
• Assist with reconciliations, documentation requests, and audits as needed
• Ensure operational completeness of AP transactions across all entities

Qualifications

• 2+ years of hands-on accounts payable experience in a multi-entity or high-volume environment
• Strong experience with payment execution, expense processing, and AP administration
• Comfortable working in a hybrid accounting environment with remote team members
• High attention to detail and strong organizational skills
• Ability to manage multiple entities and competing deadlines
• Operationally focused with strong follow-through
• Clear communicator and effective cross-functional partner
• Process-driven mindset with a focus on accuracy and timeliness
• Comfortable owning execution without owning accounting judgment
• Professional discretion and confidentiality

Preferred

• Experience in organizations with $50M+ annual revenue
• Familiarity with accounting systems such as QuickBooks, Sage, or similar (Hands-on experience with Sage Intacct is a plus)
• Experience with AP automation or expense management tools

Benefits

• 401(k) up to 4% matching
• Medical, Vision, and Dental Insurance
• Life Insurance
• Paid Time Off: 1 week paid vacation after 90 days of service, 2 weeks of paid vacation after 2 years
• Continued education and college assistance program
• At-cost roofing services for all of our employees