Project Administrator

SUMMARY:

This position is responsible for ensuring that all construction projects are completed according to established quality standards and within the specified schedule. This role supports the planning, coordination, and execution of construction projects. In addition, we strive to deliver our Five Star Experience to Guests and fellow Team Members. This includes being committed to our Service Promise: We are the Twenty-Nine Palms Band of Mission Indians Team, where your experience is our top priority. Every person and detail matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Deliver our Five Star Experience to Guests and all Team Members by embodying our Mission Statement and Service Promise while adhering to department service standards. This entails consistency performing our service expectations of: Welcoming, Proactive, Seamless, Personalized and Valued.
• Assist leadership with tracking construction crews and subcontractors, ensuring adherence to project plans, specifications, and deadlines.
• Maintain accurate records of daily activities, materials used, and any incidents or changes that occur on site.
• Coordinate schedules for personnel, coordinate subcontractors, and ensure compliance with project plans and regulatory requirements.
• Support the project team in ensuring all work adheres to project plans, specifications, and quality standards, and maintain documentation verifying compliance with all relevant regulations, including MICS and TICS.
• Monitor project progress, compile relevant data, and provide timely updates and reports to the Project Manager and key stakeholders, documenting any issues or delays.
• Coordinate with project managers, subcontractors, and suppliers to ensure timely delivery of materials and services.
• Manage and maintain all project documentation, including contracts, schedules, reports, daily activity logs, and incident reports, ensuring accurate record-keeping, proper archiving, and accessibility.
• Coordinate and facilitate site visits and inspections, ensuring all necessary documentation is prepared.
• Assist the project team in identifying, documenting, and proposing solutions for issues or conflicts that arise, escalating as appropriate to prevent delays.
• Support the project team in budgeting and cost control activities.
• Manage all project-related administrative tasks, including scheduling meetings, preparing agendas and minutes, and distributing communications such as memos, emails, and announcements
• Track and manage project expenses, ensuring all costs are documented and within budget.
• Assist in the development and implementation of project plans and strategies.
• Coordinate and oversee site visits and inspections.
• Facilitate the procurement process, including obtaining quotes and negotiating contracts.
• Provide training and support to new team members on project procedures and software.
• Strong communication skills with a demonstrated background of working effectively with others.
• Ensure com