Executive Secretary, Disney Vacation Club Technology

Job Posting Title:

Executive Secretary, Disney Vacation Club Technology

Req ID:

10097053

Job Description:

Seeking a strong candidate with a self-starter mentality who is flexible and able to multi-task to support three technology executives within Disney Experiences. This role contributes to the overall success of the team by coordinating confidential and complex administrative tasks with limited direction providing a high level of service and support in close partnership with the direct leaders team.

Job Responsibilities

• Screen and prioritize incoming meeting requests, email, and phone calls
• Manage complex calendars with the ability to coordinate ever changing and last-minute urgent meetings among executive teams operating across multiple time zones
• Assist with general department tasks, including conference room requests, ordering supplies, coordinating general maintenance and upgrades for office equipment, mobile test phones, computers, kitchen duties, etc.
• Own and update the organization distribution lists for Slack, Email, by geography and function
• Provide office support such as, but not limited to, supporting location based events, completing expense reports, tracking organizational deadlines, ordering supplies for team as needed, handling IT and office services related matters, and serving as a point of contact for the team when needing answers. This person is resourceful and will find the answers to questions if they do not already know the answer.
• Own the welcoming and on-boarding of new employees, obtaining resources, ensuring a smooth start.
• Planning/Coordination of Travel.

Minimum Qualifications / Skills:

• Minimum 2 years of administrative experience in a corporate environment with proven success interacting, partnering and networking with all levels of management, including executives (directors and vice presidents) in a fast-paced dynamic environment.
• Ability to work across diverse teams with high quality and professionalism to internal and external members of team.
• Strong interpersonal and communication skills; ability to develop rapport with fellow executive assistants and Chiefs of Staff to support and balance critical business needs
• Self-starter with ability to perform successfully in a fast paced, dynamic environment, and interested in contributing above and beyond the basic job duties.
• Must be resourceful and comfortable independently navigating the unknown
• Utilize critical problem-solving skills to work through challenges
• Demonstrated ability to leverage sound judgment on behalf of the executive
• Strong organizational and time management skill to proactively support the executive
• Ability to adapt and strongly partner with other administrative and team members.
• Ability to be pro-active, resourceful, flexible, and responsible.
• Ability to work effectively in a team environment.

Desired Qualifications:

• Skilled in designing dashboards on programs, like SmartSheets or similar, to support portfolio metrics
• Proficiency in presentation technologies such as Outlook, Excel, Word, PowerPoint, GoogleDocs, and/or Keynote
• Proficiency with Mac/Apple products
• Project Manager experience

Job Posting Segment:

Technology & Digital

Job Posting Primary Business:

Disney Signature Experiences

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Celebration, FL, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2024-08-19