Office Coordinator (Part-Time)

About the Job

Sony Honda Mobility of America Inc, based in Culver City, CA, is a subsidiary of Sony Honda Mobility Inc headquartered in Tokyo, Japan. As a 50/50 joint venture between Sony and Honda, SHM was established in Japan on September 28th, 2022, with over 200 employees in Tokyo. Sony Honda Mobility of America, situated in Culver City, California, was established in March 2023, where our dedicated team is working on introducing the electric vehicle, AFEELA, to the market. AFEELA embodies the essence of "FEEL," central to the mobility experience, fostering an interactive relationship where people "FEEL" mobility as an intelligent entity, and mobility reciprocates by "FEELing" people and society through sensing and network IT technologies. Our mission is to move people through innovative solutions inspired by diversity.

Position Summary

Sony Honda Mobility of America (SHMA) is seeking a highly organized and reliable Office Coordinator to join our team in Roselle, IL. This part-time role will provide critical support in managing the daily operations of our office, ensuring a smooth and efficient work environment. The ideal candidate will have strong organizational skills, a professional demeanor, and the ability to handle multiple tasks with accuracy and attention to detail.

This is a part-time position requiring 20 hours per week (Monday – Friday from 10:00 AM – 2:00 PM), with flexibility depending on business needs.

Job Responsibilities

• Manage daily office operations to ensure a well-organized and efficient workspace.
• Greet and assist visitors, vendors, and employees with a professional and customer-focused approach.
• Handle incoming and outgoing mail, packages, and deliveries in a timely manner.
• Maintain office supplies inventory and place orders as needed to prevent shortages.
• Coordinate office maintenance and liaise with vendors for repairs and services.
• Assist with scheduling meetings and booking conference rooms.
• Support administrative tasks such as data entry, filing, and maintaining records.
• Ensure common areas such as the kitchen and meeting spaces are clean and stocked.
• Assist with company events and office-related projects as needed.
• Provide general support to office staff and perform other administrative tasks as assigned.

Qualifications for Position

Required

• Previous experience in an administrative or office support role.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to work independently and manage time effectively.
• Professional demeanor with a customer service-focused mindset.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred

• Experience with automotive industry regulations and standards.
• Knowledge of legal issues related to artificial intelligence (AI) and machine learning.
• Experience handling a broad range of commercial transactions including licensing, outsourcing, and SaaS agreements.
• Familiarity with connected car technology and regulatory challenges in the automotive sector.
• Japanese language proficiency or experience working with Japanese business culture.

Additional Details

• Experience in a corporate office setting.
• Strong problem-solving skills and ability to anticipate office needs.
• Familiarity with office equipment and troubleshooting minor technical issues.

Benefits

• Hourly Pay: $20 - $23 per hour (based on experience and qualifications).
• Part-time schedule (20 hours per week).
• Flexible work hours (Monday – Friday from 10:00 AM – 2:00 PM, with flexibility based on business needs).
• Opportunity to work in a dynamic and growing company.

The anticipated hourly wage for this position is $20 - $23 per hour. This range does not include any other compensation components or other benefits that an individual may be eligible for.  The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of educatio