Executive Assistant (Chief of Staff)

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Executive Assistant (EA)/ Chief of Staff

Fractal is a strategic AI partner to Fortune 500 companies with a vision to power every human decision in the enterprise. Fractal is building a world where individual choices, freedom, and diversity are the greatest assets. An ecosystem where human imagination is at the heart of every decision. Where no possibility is written off, only challenged to get better. We believe that a true Fractalite is the one who empowers imagination with intelligence. Fractal has been featured as a Great Place to Work by The Economic Times in partnership with the Great Place to Work® Institute and recognized as a ‘Cool Vendor’ and a ‘Vendor to Watch’ by Gartner. 

Please visit Fractal | Intelligence for Imagination for more information about Fractal 

Location: NYC

We are seeking a highly organized, proactive, and resourceful Executive Assistant (EA)/ Chief of Staff to support our Chief Practice Officer (CPO). The ideal candidate will be a strategic partner who can manage complex schedules, handle confidential information, support high-level operational tasks, and serve as a liaison between the CPO and internal/external stakeholders. This role requires excellent communication, prioritization, and multitasking abilities.

Key Responsibilities:

• Executive Support:

  • Manage and maintain the CPO’s calendar, including scheduling meetings, appointments, and travel.

  • Screen, prioritize, and respond to emails and phone calls.

  • Prepare briefing materials, agendas, reports, and presentations for internal and external meetings.
     

• Project Coordination:

  • Support the execution of strategic initiatives led by the CPO.

  • Coordinate cross-functional projects and track deliverables and timelines.

  • Assist in research, data analysis, and creation of executive summaries.

• Operational Efficiency:

  • Manage expense reporting, invoicing, and other administrative tasks.

  • Organize and maintain executive files and documentation.

  • Draft correspondence, meeting notes, and action item lists.
     

• Stakeholder Communication:

  • Liaise with senior leadership, partners, and clients on behalf of the CPO.

  • Coordinate internal communications and ensure follow-up on key decisions and actions.
     

• Confidentiality and Discretion:

  • Handle sensitive information with the utmost discretion and integrity.
     

• Administrative Ops & Cross-Functional Projects (Dotted Line)

  • Serve as admin liaison for sales org’s use of the NYC office—coordinate space, supplies, printing, and access

  • Maintain a list of upcoming visitors/clients tied to sales org to aid in proactive planning

  • Coordinate all client experience for Fractal

  • Document meeting/event SOPs and suggest improvements to streamline operations

  • Provide backup calendar support for CFO or Chief Acquisitions Officer when needed (light coverage)

  • Join weekly admin syncs and contribute feedback and solutions

  •  Coordinate logistics for key client visits, including travel, welcome materials, room setup, meals, and follow-ups
    Organize and execute internal sales events (offsites, team buildings, trainings) in partnership with the admin team

Qualifications:

• Bachelor’s degree preferred.

• Minimum 5+ years of experience in an executive assistant or similar support role, preferably supporting C-level executives.

• Experience in a professional services or consulting environment is a plus.

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools like Slack, Zoom, and Teams.

• Exceptional organizational, written, and verbal communication skills.

• Ability to manage multiple priorities and meet tight deadlines.

• High degree of professionalism, confidentiality, and judgment.

Pay:

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.  The disclosed range estimate has not been adj