Sr. Executive Assistant, Innovations Operations

JOB SUMMARY: 

Under general direction, performs a wide variety of administrative duties in support of a Medical Center senior executive (e.g., Executive Vice President, Dean, etc.) frequently interacting with high-level officials, board members and leadership. Requires the ability to act as an extension of the executive, thinking and planning ahead, in order to manage his/her time in the most effective and efficient manner. Responsible for complex calendar management, travel and meeting/event coordination and project support. 

EDUCATION/EXPERIENCE: 

Associate's degree in Business Administration or related field of study with four years administrative assistant experience at the senior level; or, an equivalent combination of education and experience.

ESSENTIAL FUNCTIONS:

1. Functions as point of contact for executive. 2. Anticipates needs of executive. Arranges, coordinates, prepares meeting materials, and receives direction from others to apprise leader, so he/she is as prepared and organized as possible. 3. Manages the executive's calendar by making decisions about requested meetings, discusses with executive as appropriate, and schedules locations and resources needed. 4. Optimizes executive's travel schedules and expedites expense report. 5. Responds to inquiries and sensitive questions in a professional manner, and takes initiative to refer to the most appropriate Medical Center official. 6. Provides administrative support at meetings of significance. 7. Assists in administration of departmental budget. 8. Manages a wide variety of projects through planning, implementation and evaluation. Oversees the work of contributors. Prepares periodic analyses and reports reflecting progress and trends. Identifies opportunities for improvement and facilitates implementation as appropriate. 9. Compiles confidential Medical Center information using judgment and discretion as to appropriate action. 10. Composes correspondence and signs on behalf of executive as appropriate. 11. Coordinates administrative support functions of office. 12. Directly supervises or leads administrative staff in department. Oversees recruitment of positions, job performance and facilitation of duties. 

SKILLS/QUALIFICATIONS: 

Independent judgment and initiative Broad knowledge of Medical Center operations and policies Ability to build collaborative relationships Detail oriented Ability to meet deadlines Ability to multi-task and prioritize Proficiency in Microsoft Office programs Proactively seek ways to improve skills 

WORK ENVIRONMENT: 

Clean, well-lit, office environment 

Atrium Health Wake Forest Baptist is a pre-eminent academic health system based in Winston-Salem, North Carolina. Atrium Health Wake Forest Baptist is part of Advocate Health, which is headquartered in Charlotte, North Carolina, and is the fifth-largest nonprofit health system in the United States, created from the combination of Atrium Health and Advocate Aurora Health. Atrium Health Wake Forest Baptist’s two main components are an integrated clinical system – anchored by Atrium Health Wake Forest Baptist Medical Center, an 885-bed tertiary-care hospital in Winston-Salem – that includes Brenner Children’s Hospital, five community hospitals, more than 300 primary and specialty care locations and more than 2,700 physicians; and Wake Forest School of Medicine, the academic core of Atrium Health Enterprise and a recognized leader in experiential medical education and groundbreaking research that includes Wake Forest Innovations, a commercialization enterprise focused on advancing health care through new medical technologies and biomedical discovery.

Wake Forest Baptist Health, Wake Forest University School of Medicine and Atrium Health have joined forces in a strategic combination that will enhance care, transform medical education and create economic opportunity for countless lives in North Carolina and beyond. As a part of that combination, the two health systems will be integrating technology and platforms, including our career sites.

This means that although you are applying on the Wake Forest Baptist Health Career Site, you receive communications from the Atrium Health Recruitment Team. Please know that this is an expected process, and thanks in advance for your flexibility.