People & Culture Associate, GS-6, HR Administration (Benefits & Entitlements), UNICEF Global Shared Services Centre, Budapest, Hungary (Post # 95657)

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, results

We are committed, passionate, and proud of what we do. Promoting the rights of every child is not a job, it’s a calling.

UNICEF's Global Shared Services Centre (GSSC) in Budapest, Hungary provides services to UNICEF offices globally in the areas of Finance, Human Resources, Payroll and Information Technology. For more information about GSSC please visit our webpage at Global Shared Services Centre | UNICEF  and check this YouTube.

How can you make a difference? 

The People & Culture Associate contributes to ensuring that a full range of activities for the personnel administration and benefits of staff are maintained in accordance with UNICEF’s policies and procedures. This post contributes to strengthening the operations of the organization, maintaining/enhancing benefits and entitlement to all staff.

Under the supervision and guidance of People and Culture Officer, the People & Culture Associate, GS6 is responsible for the following tasks.

Key functions, accountabilities and related duties/tasks:

1. Determine appropriate entitlements and appointments.

• Process highly complex cases and transactions in different systems, ensuring that they are in accordance with the internal rules and regulations, processes and procedures.
• Provide accurate and informed guidance to staff members in accordance with staff rules and regulation, as well UNICEF’s policies.
• Analyse cases that do not comply with UNICEF’s Rules & Regulations in consultation with People & Culture Manager/Officer.
• Review complex transactions in advance of submittal to payroll.
• Ensure appropriate and timely actions are taken regarding the administration of benefits and entitlements of UNICEF staff members under his/her responsibility.

2. Maintain computerized reporting system for Human Resources Processes.

• Report directly to People & Culture Officer for approval of staff data.
• Verify information for monthly and bi-monthly reports to ensure that salaries are affected with correct entitlements.

3. Train other staff on entitlements and processes.

• • Keep staff abreast on HR rules and regulations, business processes, changes to and processing of entitlements and benefits.
  • Provide knowledge transfer to GS-5 staff. Support and ensure timely action on entitlements, contractual status, etc.
  • Ensure staff is knowledgeable and up to date on all relevant aspects of HR administration.

4. Coordinate with various divisions within UN System.

• • Gather and disseminate information in response to staff queries.
  • Provide support to staff on various entitlements and benefits
  • Perform ad hoc responsibilities as requested by People & Culture Officer.

To qualify as an advocate for every child you will have…

Minimum requirements:

• Education: Completion of secondary education (high school diploma) is a minimum requirement.

• Work Experience: Minimum of six (6) years of relevant work experience in human resources is required. A completed university degree from an accredited institution will be counted towards the minimum work experience requirement. Minimum three (3) years of relevant experience is required for candidates holding bachelor’s degree in relevant fields. A relevant master’s degree may replace additional two (2) years.
• Skills: Advanced knowledge in the Microsoft Suite of Products (including MS Word, MS Excel & MS PowerPoint) is required.
• Language Requirements: Fluency in English (verbal and writte