Senior Manager Contracts & Procurement

Who We Are

Founded in 1926, the Colonial Williamsburg Foundation is a private, not-for-profit educational, historic, and cultural institution that owns and operates one of the largest and best-known museum complexes in the world. Our mission is “that the future may learn from the past” through preserving and restoring 18th-century Williamsburg, Virginia’s colonial capital. We engage, inform, and inspire people to learn about this historic capital, the events that occurred here, and the diverse peoples who helped shape a new nation.  

Today, Colonial Williamsburg is the largest living history museum in the U.S. The Historic Area is the 301-acre restored colonial capital with 89 original buildings and 525 buildings reconstructed to how they appeared in the 18th century through extensive archaeological, architectural, and documentary research. The Historic Area is staffed by highly trained, historically dressed interpreters and expert tradespeople who bring the 18th century to life. The Foundation also owns and operates two world-class museums, the DeWitt Wallace Decorative Arts Museum, and the Abby Aldrich Rockefeller Folk Art Museum, The Bob and Marion Wilson Teacher Institute, and a renowned research library, the John D Rockefeller Jr Library.

Additionally, Colonial Williamsburg is home to five world class accommodations at the Williamsburg Inn, Williamsburg Lodge Autograph Collection, the Griffin Hotel, the Williamsburg Woodlands Hotels and Suites and the unique Colonial Houses in the Historical Area. Visitors may also indulge in food and drink at our many on site restaurants and taverns that blend a historically inspired dining experience with today’s evolved tastes. Each year over 5 million people visit Williamsburg and another 20 million engage with us digitally.

 About the Position

The Senior Manager, Contracts & Procurement (SMCP) provides leadership and direction and is responsible for the operational management and continued process improvement of contract lifecycle management (CLM) for The Colonial Williamsburg Foundation, including the Foundation’s wholly owned subsidiary, the Colonial Williamsburg Company.

CLM focuses on the management of contracts to maximize business performance and minimize risk throughout the contract lifecycle.

As such the SMCP is responsible for the management of the following aspects of a contract: compliance for funding, drafting, negotiation, approval of final contract, execution, compliance to the contract, amendment (if needed) and finally contract closeout.

Essential Functions:

· Provide contractual leadership, guidance, and resources to Contracts & Procurement (C&P) team members as well as members of leadership, including providing best practice advice concerning CLM and interpretation of contract and subcontract language to minimize risk and potential liabilities.

· Develops and implement, enterprise-wide policies and procedures relating to the contracts area.

· Collaborates and liaises enterprise wide to close any gaps discovered between written policies/procedures relating to contracts and procurement, and execution.

· Lead and oversee all procurement operations, including contracting and purchase orders.

· Leads contract negotiations for, and the drafting of, complex or high-value contracts.

· Acts as the Foundation’s relationship manager on contracts involving outsourced relationships which involve significant financial investments, complex business arrangements, and/or which carry potential risks with substantial consequences to the Foundation.

· Facilitate effective communication and coordination between the Foundation and contracted entities to foster successful partnerships, mitigate risks, maximize revenue potential and ensure that critical contractual obligations are met in a manner that meets or exceeds the expectations of the Foundation.

· Stays current on applicable legal and regulatory developments and disseminates this information regularly to C&P staff.

· Establishes performance standards for the C&P staff, monitors accomplishments against those standards and prepares performance evaluations in accordance with Foundation policy.

Supervision to be Exercised: C&P team members, currently consisting of Contract & Procurement Specialist, Purchasing Agent

 

Required and Preferred Education and Experience: 

Required:

· Four-year degree or equivalent career experience in business administration or a closely related field.

· 6-8 years’ experience with increasing responsibility in contracts and procurement or closely related position in a high-volume environment.

· 4+ years of management experience including experience leading and managing the execution of