Administrative Assistant, Global Administration

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

 

Be You. Be Bold. Choose Duke.

Be You.

At Duke, we celebrate individuality and the unique perspectives that each member of our community brings. As the Administrative Assistant, Global Administration, you’ll be a vital part of a collaborative, interdisciplinary team that supports Duke’s global strategy and fosters connections across diverse cultures and academic disciplines. This role requires a strong educational foundation—typically a full high school education plus two years of post-secondary education in a business-related field—and four years of related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles, and coordination of major office activities. OR any other equivalent combination of relevant education and/or experience. Degrees, licensures, and certifications that demonstrate your ability to thrive in a dynamic administrative environment are highly valued.

Be Bold.

The Global Administrative Assistant plays a key role in advancing Duke’s global mission by providing comprehensive administrative and project management support to senior leadership and cross-functional teams. You will help coordinate high-visibility events, manage complex schedules across time zones, and ensure seamless operations for global initiatives.

What You’ll Do:

• Oversee strategic calendar management for senior leadership involved in global activities.
• Coordinate travel and expense management for leadership.
• Organize and manage high-profile meetings and committees, handling all logistics.
• Screen and route sensitive correspondence with discretion and confidentiality.
• Support global committees and working groups through scheduling, documentation, and collaboration.
• Manage internal and external agreements, including MOUs.
• Assist with special projects, workshops, and conferences, ensuring timely execution.
• Coordinate logistics for international visitors and delegations.
• Provide end-to-end support for in-person, hybrid, and virtual events.
• Manage day-to-day office operations and liaise with other Duke offices.
• Perform other related duties as assigned.

Choose Duke.

Join a world-class institution committed to innovation, inclusion, and excellence. At Duke, you’ll work in a dynamic environment that values collaboration, creativity, and global engagement.

Anticipated Pay Range

Duke University provides an annual base salary range for this position as USD $44,766.00 to USD $71,706.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer. Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Ready to Make a Difference?

Apply now and help us build a stronger, smarter, and more connected future.

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

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