Senior Buyer

Posting number: 04725-01

Department: Financial Services

Division: Purchasing 12/05701

Job classification: Senior Buyer

Posting type: Open & Promotional

Categories: Accounting and Finance, Purchasing

Summary

Build Your Future with the City of Boca Raton!

At the City of Boca Raton, a career in public service is more than a job — it’s your chance to make a meaningful impact in a vibrant and sustainable coastal community. Driven by our core values of Fairness, Integrity, Respect, Service, and Trust, we are committed to fostering a workplace where employees feel appreciated, inspired, and supported.

Why Boca Raton?

As the second largest city in Palm Beach County, the City of Boca Raton offers robust benefits to their employees:

• Health Insurance Benefits: No-cost employee Medical, Dental & Vision plans
• Generous Paid Time Off: 12 paid holidays + vacation, sick, and 3 floating holidays
• Continuous Service Benefit: Paid out annually after 5 years of service
• Work-Life Balance: Flexible work schedule
• Retirement Plans: Two pension/retirement options to choose from

Whether you're starting out or looking to take your public service career to the next level, the City of Boca Raton offers the tools, resources, and culture to help you succeed. 

Apply now and join the city that’s building careers and shaping a stronger tomorrow!

The Senior Buyer is responsible for sourcing a wide range of services, goods, supplies, materials, equipment, and construction needs in alignment with organizational objectives. This role requires strong collaboration with team members and stakeholders to manage and prioritize tasks effectively. The Senior Buyer must excel in a fast-paced, dynamic environment, demonstrating adaptability and problem-solving skills. A key aspect of the role is the ability to work independently to meet deadlines while contributing to the team's success. The Senior Buyer should also take a proactive approach in continuously improving processes to enhance overall team performance and efficiency.

Examples of duties

• Processes purchase requisitions and issues Purchase Orders; verifies available funding and utilized procurement process in compliance with State, local laws, and City procurement regulations.
• Develops and researches specifications, reviews specifications for clarity, accuracy, and necessary related information.
• Develops and manages various solicitation methods (i.e., ITB, RFP, CMAR, RFQ, RFQu, and compliance checklists.
• Solicits, receives, and analyzes competitive solicitation, and informal solicitation processes.
• Develops council recommendation letters for award, and monitors vendor performance and assists the departments in contract management. 
• Conducts solicitation openings, pre-proposal conferences, and other procurement related meetings in accordance with Florida Sunshine law.
• Act as chairperson for selection committees and assist Department in contract negotiations. 
• Researches a variety of sources, documents, etc. to ensure adequacy of specification in terms of clarity, precision, and related criteria.
• Meets and consults with department representatives regarding the preparation for solicitation packages, analysis, evaluation, and award.
• Monitors and updates status of annual contracts listing.
• Researches and obtains Florida State contracts and other Intergovernmental contracts. 
• Review and research of sole source procurement submittals from Departments.
• Advises City departments and Vendor Community on procurement policies and procedures.
• Assists assigned departments with procurement activities.
• Seeks new innovative methods and practices to improve operational efficiency and effectiveness.
• Issue purchase orders or contracts as applicable after award approval. 
• Keeps abreast of changes in policies, regulations, state and local laws, and directives to determine the best effect on overall operations.
• Provide training and develops solutions to contractual problems. 
• Develop plans for accomplishment of assigned functions to meet priorities, deadlines and implementation of goals established by management.
• Assist City Departments in monitoring and maintaining assigned annual contracts for various services, goods, supplies, materials, equipment, and construction utilized by the City. 
• Reviews and monitors small dollar procurements and develop