Floating Assistant Property Manager

Description

Floating Assistant Property Manager

Department: Property Management

Non-Exempt Full-Time position

Hourly Wage: $20.00 - $22.00 per hour

Generous Benefits Package includes:

• Medical, Dental, Vision, Life Insurance & Employee Assistant Program ~ fully covered for Employee
• Optional Life, Long Term Disability, Critical Illness, Identity Theft Protection and Accident Insurance
• Generous paid time off, including 16 paid holidays which includes the week between Christmas and New Years
• 2 Floating Holidays (total of 16 hours)
• 401K Retirement Plan ~ Employer match up to 6% ~ after 6 months service.

SUMMARY

The mission of Mutual Housing Management is to be an exceptional steward of Mutual Housing’s portfolio of multifamily housing properties to support long-term sustainability.

The Floating Assistant Property Manager I works side-by-side with the Property Manager in overseeing the day-to-day operation of the property, including resident satisfaction, wait-list management, leasing, overseeing maintenance, and ensuring their property are in compliance with standards and expectations of the Property Management Operations Manual, other stated guidelines of Mutual Housing Management and Mutual Housing California, fair housing laws, and regulatory requirements of affordable housing funders. The Floating Assistant Property Manager I should be able to assume leadership and initiative in the absence of the Property Manager and ensure the highest quality of customer service.

SITE SPECIFIC RESPONSIBILITIES

FINANCIAL

• Assist Property Manager in enforcing collection procedures consistent with established policy and procedures. Monitor bad debt write offs.
• Assist Property Manager in preparing monthly accounting reports, discuss and document discrepancies. Review monthly operating statements and compliance with annual budget and implement plans of action to optimize site profitability.
• Assist Property Manager in preparing the annual operating budget and business plan for review with Regional Manager.
• Collect all rents and other receivables due the property in conformance with Mutual Housing Management Policy.

PHYSICAL

• Coordinate the daily activities of the Maintenance Department to ensure proper response to maintenance requests, preparation of market ready vacancies and the overall quality of the community appearance.
• Assist Property Manager in performing and documenting interior and exterior physical inspections as required by your Property Manager, Regional Manager, Regulatory Agencies, insurance company, or financial institution (i.e., quarterly interior inspections required on affordable properties.)
• Coordinate and monitor preventative maintenance schedules.
• Keep the Property Manager informed of any and all deferred maintenance. Items concerning health and safety issues are to be reported immediately to Regional Manager with a plan of action for correction.
• Ensure property compliance with all applicable ADA (Americans with Disabilities Act), and Section 504 (FHAA) regulations.
• Assist Property Manager in preparing competitive bid packages as required by approved budget and in accordance with company procedures.
• Assist Property Manager in performing written annual or semi-annual unit inspections as required for your property and follow up on any deficiencies with Maintenance staff or resident regarding housekeeping or other observed lease violations.

ADMINISTRATIVE

• Maintain an organized system for accurate record keeping including resident files, marketing information, maintenance records, purchasing, inspections, general correspondence and budget logs.
• Maintain a property safety plan to ensure safe working conditions.
• Maintains a secure and accurate procedure for key control as set forth in the company policy.
• Process all required forms and ensure the timely submission of required reports.
• Keep the Property Manager informed regarding resident relations, correspondence and calls concerning resident issues. Prepare property incident reports regarding all significant issues involving accidents, injuries, physical emergencies, criminal activity and similar important issues.
• Maintain Yardi data entry of resident receipts, accounts payables, and other requirements established for the software.

MARKETING

• Assist in preparing and submitting accurate “Weekly Rental Report” information to the Regional Manager and Administrative Assistant on Monday mornings.
• Assist in preparing Market Survey