Program and Engagement Manager

The Program and Engagement Manager supports EMBS governance and operations by managing complex projects. Reporting to
the Executive Director, this role provides complex project management to maintain smooth and efficient operations for EMBS.

Membership and Chapter Support Responsibilities

Membership Campaigns and Communications: Collaborate on membership campaigns, communications, and outreach efforts, including coordination with the  IEEE Business & Data Related Services (BDRS) team on outbound communications.

Newsletter Management: Assist in curating content. Edit the monthly EMBS newsletter to maintain member engagement.

Awards Management: Oversee and coordinate the Chapter and Society awards nomination process. Manage travel reimbursements for award recipients. Coordinate the ordering and shipment of awards.

Chapter and Distinguished Lecturer Administration: Oversee chapter fund distribution and approve petitions for new chapters. Maintain a thorough understanding of chapter establishment procedures. Review, distribute, and address inquiries submitted via the EMBS Customer Contact Form. Track and fulfill promotional item requests from chapters.

Membership Data and Reporting: Prepare monthly membership and chapter statistics and reports. Maintain up-to-date membership dashboards and files. Generate reports and prepare and monitor invoices and expense reports.

Society Administration, Governance, and Committee Support

Governance Coordination: Understand and articulate the purpose and goals of AdCom and ExCom meetings. Maintain a strong understanding of EMBS and its governance structure. Follow IEEE policies on committee material archiving and record-keeping.

Administrative Support: Maintain committee rosters, motion records, Google Groups, and other historical records and dashboards.Schedule committee meetings utilizing computerized scheduling polls. Coordinate materials pre- and post-meetings and take and transcribe minutes.                                                                                                                          

Project Coordination: Manage multiple projects, generate reports, and prepare and monitor invoices and expense reports.Collaborate with the Conference Portfolio Manager and Senior Operations Manager on specific initiatives.

Election Management: Oversee the election process, including using and managing the DirectVote Live platform. Communicate with candidates and the Nominating Committee with excellent written communication skills. Ensure confidentiality during executive sessions and maintain discretion and ethical conduct.

Expense Administration: Administer and track volunteer expense reports . Ensure compliance with financial policies and procedures, with attention to detail for accurate reimbursements.

Parliamentary Expertise: Apply Robert's Rules of Order and parliamentary procedures to governance contexts.

Special Projects and Travel