Executive Assistant II, Business Affairs - Theatrical

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role...

Under direct supervision, this position performs executive assistant responsibilities for two Senior Vice Presidents in the Features Business Affairs group, supporting both live action and animation. The role also assists with the preparation, review, and distribution of various documents, along with other administrative needs.Under direct supervision, this position performs executive assistant responsibilities for two Senior Vice Presidents in the Features Business Affairs group, supporting both live action and animation. The role also assists with the preparation, review, and distribution of various documents, along with other administrative needs.

Your Role Responsibilities...

• Manage incoming and outgoing emails, correspondence, and communications on behalf of the executives.

• Draft, edit, and format correspondence, deal memos, reports, and other documents for review, signature, and distribution.

• Maintain executives’ calendar, schedules meetings and conference calls.

• Answer, screen, log, and place heavy call volume in a professional manner.

• Maintains and organizes files and documents, both paper and electronic.

• Opens, reviews, records, and distributes or organizes mail.

• Makes photocopies of reports, documents, and other materials.

• Maintains various files, records, indexes, and logs.

• Creates and maintains schedules and reports.

• Responds to inquiries, orders supplies.

• Tracks and prepares various reports.

• Performs research and other related duties as assigned.

• Work with other department executives and assistants to ensure that all relevant databases and reports are regularly updated and maintained.

• Coordinates with other departments, such as Legal, Physical Production, Creative and Finance as needed.

• Performs other duties as assigned.

Qualifications & Experience...

• Previous business affairs assistant experience preferred – at least 3 years.

• Previous entertainment industry experience as an assistant at a studio legal or business affairs department, production company, entertainment law firm or agency essential.

• Bachelor’s degree preferred.

• Typing at 60 wpm.

• Must have superior proficiency with MS Word, Excel, Outlook, Teams, WebEx, Power Point and Adobe Acrobat.  

• Must have knowledge of the entertainment industry, and in particular the film business.

• Must have knowledge and experience of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage and report and letter formats.

• Must have excellent organizational skills and be able to independently prioritize work.

• Confidentiality and discretion are essential.

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. D